Administrative Assistant

Administrative Assistant (Full\-Time, In\-Office) Location: Montvale, NJ We are a fast\-growing reproductive law firm dedicated to helping individuals and families build their families through assisted reproduction, surrogacy, egg and sperm donation, and parentage matters. We are seeking a highly organized, detail\-oriented, and personable Administrative Assistant to join our expanding team. We offer a collaborative work environment and opportunities for professional growth for the right candidate. Key Responsibilities \* Serve as a primary point of contact for prospective and existing clients. \* Assist with client intake, onboarding, and ongoing communication with clients, agencies, fertility clinics, and medical professionals. \* Schedule appointments and manage attorney calendars. \* Answer and direct incoming phone calls professionally and courteously. \* Promote the firm's services and guide prospective clients through our service options and fee packages. \* Prepare, organize, and maintain client files and documentation. \* Provide administrative support to attorneys and other team members. \* Assist with general office operations and special projects as needed. Qualifications \* Prior office experience required. \* Proficiency in Microsoft Office Suite (Word, Excel, Outlook). \* Exceptional organizational skills and strong attention to detail. \* Excellent verbal and written communication skills. \* Ability to prioritize tasks, manage multiple deadlines, and follow through independently. \* Friendly, compassionate, and professional demeanor with outstanding customer service skills. \* Strong time management and multitasking abilities. \* Ability to work effectively both independently and as part of a team. \* Sales or client consultation experience is a plus, with confidence discussing services and helping prospective clients choose the appropriate package. Monday through Friday, 8:30 AM – 5:00 PM (40 hours per week) If you are organized, personable, and enjoy working in a fast\-paced environment where your work truly makes a difference, we would love to hear from you. **To Apply: Please submit your resume and a brief cover letter detailing your interest in the position.** Pay: $47,500\.00 \- $55,000\.00 per year Benefits: * 401(k) matching * Health insurance * Paid time off Work Location: In person