Staffing Coordinator and Central Supply Clerk

Staffing Coordinator: PART 1: JOB RESPONSIBILITIES AND STANDARDS PERFORMANCE 1. Weekly transposes hours from time cards to employee’s work records. 2. Weekly monitors lateness, sick days, absenteeism, LOA and MD notes. 3. Extrapolates, analyzes and corrects any payroll problems, discrepancies and/ or questions. 4. Monitors all time for weekly State Nursing hours. 5. Yearly- Monitors previous years’ sick days- and transposes on new work record. 6. Coordinate staffing needs with outside staffing agencies, as needed. 7. Monitor and reconcile staffing agencies’ hours 8. Maintain records/profiles of outside agencies staff 9. Assists with staffing changes. 10. Weekly staffing Sheet 11. Maintain & controls overtime on a consistent basis 12. Post monthly staffing schedule timely. 13. Ability to prepare written reports when requested. 14. Answers telephone and take messages 15. Daily Filing PART II: FACILITY-WIDE RESPONSIBILITIES & STANDARDS 1. Must function independently, have flexibility, personal integrity & the ability to work effectively with residents, family members, personnel & support agencies. 2. Is Courteous with residents, co-workers and visitors. 3. Maintains resident & employee confidentiality. 4. Demonstrates ability to work with others. 5. Demonstrates flexibility in assignment to fill facility’s needs. 6. Arrives for work on time as scheduled on a consistent basis. Uses time effectively. 7. Adheres to departmental dress codes. 8. Knows and understands policy and procedure on abuse. 9. Acts in professional manner at all times. 10. Knows responsibility & procedure in emergencies. 11. Assumes accountability for all data contained in the Employee Handbook. Revised 12/2010 3 PART III: PHYSICAL REQUIREMENTS OF THE JOB 1. Demonstrate ability to handle stressful situations. 2. Must be able to write & speak the English language in an understandable manner. 3. Must be able to see & hear or use prosthesis that will enable these senses to function. 4. Must be able to sit, stand, bend, lift, push, and move intermittently during working hours. 5. Ability to relate and work with the physically and emotionally challenged resident. Central Supply Clerk: PART 1: JOB RESPONSIBILITIES AND STANDARDS 1. Responsible for maintaining and keeping Central Supply clean. Developed and enforced a requisition system. Keep records of all inventories. 2. Inventories and monitors central supply levels so that proper par levels are achieved. Work with purchasing to analyze supply usage and determine target inventory levels and reorder points. Conducts weekly, monthly and annual physical inventory, according to procedure. 3. Maintain storeroom operating procedures according to policy. 4. Daily supplies for all floors. 5. Place order for nursing supplies bi-weekly and as needed via computer, and fax. Receives, inventories, restocks, and distributes supplies to designated supply points. Restocks supply levels in designated staff accessible supply points as needed daily. 6. Duties of purchasing agent/supply clerk in their absence. 7. Secures emergency or critical items; monitors cost and maintain related records. 8. Verify deliveries of supplies obtain appropriate signature on invoices and make copies. 9. Keep log on all supplies removed from supply room. 10. Submit purchase order forms to Business Office in a timely manner. 11. Responsible for daily check and removal of sharp medical waste from medication cart, treatment cart and I.V cart. 12. Communicates with nursing staff and Omnicare on needs and obtains feedback for needed par levels of regularly used patient feeding supplies. 13. Records inventory and cost data and provides data to the business office and Director of Nursing. Minimizes inventory obsolescence (feeding & medical supplies) through the identification of low use, no use or expiration date on the items in coordination with the Director of Nursing. 14. Assists staff with concerns, conflicts and questions regarding nursing supplies. 15. Check for accuracy and condition of incoming material, noting discrepancies and damages. Initiates communication with vendors to obtain documents needed to return damaged and unwanted items. Prepare the items for return in accordance with supplier’s guidelines. 16. Report material activities such as surplus, product deliveries, returns and credit status to the purchasing department. 17. Responsible for distribution, keeping accurate record of equipment and supportive devices issued to the resident (alarm, overlay mattress, nebulizer compressor system, and concentrator machine). 18. Other duties as assigned by management. Revised 7/10 3 PART II: FACILITY-WIDE RESPONSIBILITIES & STANDARDS 1. Must function independently, have flexibility, personal integrity & the ability to work effectively with residents, family members, personnel & support agencies. 2. Is courteous with residents, co-workers and visitors. 3. Maintains resident & employee confidentiality. Demonstrates knowledge of HIPAA laws. 4. Demonstrates ability to work with others. 5. Demonstrates flexibility in assignment to fill facility’s needs. 6. Arrives for work on time as scheduled on a consistent basis. Uses time effectively. 7. Adheres to departmental dress codes. 8. Knows and understands policy and procedure on abuse. 9. Acts in professional manner at all times. 10. Knows responsibility & procedure in emergencies and demonstrates knowledge of emergency codes. 11. Assume accountability for all data contained in the Employee Handbook. PART III: PHYSICAL REQUIREMENTS OF THE JOB EMPLOYEE IS REQUIRED TO: 1. Demonstrate ability to handle stressful situations. 2. Must be able to write & speak the English language in an understandable manner. 3. Must be able to see & hear or use prosthesis that will enable these senses to function. 4. Must be able to lift a minimum of 50 pounds. 5. Must be able to sit, stand, bend, lift, push, and move intermittently during working hours. 6. Ability to relate and work with the physically and emotionally challenged resident.