On-Site Event Coordinator

**On-Site Event Coordinator** **Overview:** Serving busy professionals seeking in-person connection, Events by R & Co. is a boutique event planning + matchmaking studio. We are seeking experienced and detail-oriented **On-Site Event Coordinators** to execute event operations on a project-by-project basis. You will serve as our primary boots-on-the-ground lead during event days, overseeing venue setup, vendor management, run-of-show execution, guest flow, and breakdown to ensure flawless event delivery. **Key Responsibilities:** **On-Site Event Execution** * Serve as the primary on-site lead and client/vendor point of contact for the duration of assigned events. * Manage load-in, room/space setups, decor placement, signage, and load-out according to event floor plans. * Execute the event timeline and run-of-show (monitoring speakers, cueing AV, regulating stage flow, and managing schedule shifts). * Oversee guest registration, check-in operations, and attendee crowd management. **Vendor & Venue Supervision** * Direct third-party vendors (AV/tech, catering, rentals, floral, security) upon arrival to ensure adherence to deliverables and schedules. * Enforce venue rules, safety guidelines, and emergency protocols. * Coordinate directly with venue banquet and operations teams for real-time service adjustments. **Crisis Management & On-Site Problem Solving** * Address and resolve on-site emergencies, technical glitches, or vendor delays calmly and independently. * Conduct pre-event and post-event walkthroughs with the venue lead to ensure space condition compliance. * Provide post-event recap notes. **Requirements:** * **Location:** DC-Maryland-Northern Virginia based * **Experience:** 2+ years of hands-on event coordination, venue production, or hospitality experience. * **Transportation**: Must have a valid driver’s license and reliable insured personal vehicle capable of transporting event materials. * **Availability**: Flexible schedules offered. Expected to be on-time for meetings + events and communicate timelines for deliverables. Support may be needed during evenings, weekends, or multi-day event runs depending on project needs. * **Variable Schedule Notice: Hours for this role are strictly project-based and offered on an event-by-event basis. There are no guaranteed minimum or fixed weekly hours; scheduling is entirely dependent on our event calendar and client needs.** * **Tools:** You will need a personal laptop and cell phone; we will provide any necessary software tools. * **Physical Demands:** Capability to stand, walk, and move continuously for 8–12+ hour shifts. Ability to lift/carry event signage, decor, or supplies up to 35 lbs. * **Confidentiality**: Maintaining information for high-profile clients, professional discretion and maintaining confidentiality are required. * **Aesthetic/Values Alignment:** A passion for fostering meaningful human connection and an eye for "quiet luxury" aesthetics. Interested in an Interview? Apply here. Questions? Reach out to our team at hello@eventsbyrandco.com or (718) 350- 0936. Pay: $25.00 - $30.00 per hour Expected hours: 1.0 – 15.0 per week Benefits: * Flexible schedule * Professional development assistance Work Location: In person