Engagement Manager (Events)

**Position Summary**The Engagements Manager leads the detailed planning, logistical coordination, and execution of Virtuous Boss’ family, school, and community engagements. This position takes the "base" event information and concepts generated by the Engagement Director and transforms approved scopes of work, budgets, and partner expectations into organized, creative, and executable event plans that deliver exceptional experiences for families, schools, and communities.Reporting to the Engagement Director, the Engagements Manager drives team accountability throughout the planning lifecycle, schedules required meetings, and coordinates engagement timelines, activities, vendors, supplies, food, equipment, staffing needs, site logistics, setup and breakdown requirements, and other event details. The Engagements Manager creates the final "Run of Show" document and works closely with the Engagements Administrative Coordinator, Inventory & Logistics Assistant, Family Engagement Specialists, Event Leads, Event Staff, vendors, and other team members to ensure every engagement is fully prepared and successfully executed. In addition to operational planning, the Manager shares the duty of serving as the lead on the ground at events alongside the Engagement Director and Engagement Leads.This position requires exceptional organization, leadership, creativity, resourcefulness, attention to detail, and the ability to coordinate multiple engagements simultaneously while maintaining Virtuous Boss’ standards for excellence, hospitality, professionalism, and participant experience. **Essential Functions** **Workflow & Planning Coordination** * Takes "base" event information and parameters generated by the Engagement Director's school meetings and builds out the comprehensive event plan. * Develops detailed engagement plans based on approved scopes of work, budgets, partner expectations, timelines, and direction provided by the Engagement Director. * Schedules and leads necessary internal and external planning meetings to ensure all stakeholders are aligned. * Creates and maintains engagement timelines, planning checklists, task lists, run-of-show documents, floor plans, activity plans, supply lists, vendor requirements, staffing needs, and other planning tools. * Coordinates multiple engagements simultaneously while maintaining accurate and current planning documentation for each engagement. **Logistics & Accountability** * Coordinates event details, including activities, décor, food, supplies, equipment, entertainment, facilitators, vendors, transportation, giveaways, signage, and other engagement components. * Obtains quotes and supporting information from potential vendors and submits recommendations for review and approval in accordance with established purchasing procedures. * Develops detailed setup, breakdown, room-layout, vendor-arrival, staffing, activity-rotation, and event-flow plans. * Coordinates with the Engagements Administrative Coordinator to ensure required communications, documentation, confirmations, forms, schedules, and administrative details are completed. * Coordinates with the Inventory & Logistics Assistant to ensure supplies, materials, equipment, inventory, transportation, delivery, and onsite logistical needs are identified and prepared in advance. * Drives team accountability by tracking milestones and deadlines, ensuring that staff and vendors are completing their assigned responsibilities on time, and proactively communicates delays, missing information, budget concerns, or other risks to the Engagement Director. **On-Site Execution & Leadership** * Splits the duty of playing the lead on the ground at events with the Engagement Director and Engagement Leads. * Confirms event details and readiness with assigned vendors, facilitators, staff, and internal team members before each engagement. * Participates in site visits and walkthroughs to assess space, accessibility, setup requirements, equipment needs, traffic flow, and potential logistical challenges. * Provides onsite event-planning leadership during assigned engagements, ensuring activities, vendors, supplies, décor, equipment, and event flow are implemented according to plan. * Troubleshoots routine onsite challenges and promptly escalates significant partner, safety, budget, staffing, or service-quality concerns to the Engagement Director. * Coordinates event breakdown and ensures supplies, equipment, materials, and reusable inventory are appropriately accounted for and returned. * Maintains Virtuous Boss standards for professionalism, organization, hospitality, safety, and service throughout the planning and execution process. **Documentation, Budget & Closeout** * Maintains accurate engagement planning files, vendor information, quotes, receipts, supply lists, timelines, and other required documentation. * Tracks planned event expenses against approved budgets and communicates potential overages or budget concerns to the Engagement Director before commitments or purchases are made. * Follows established purchasing, approval, vendor, and documentation procedures for all engagement-related expenses. * Supports post-engagement closeout by organizing receipts, vendor documentation, attendance information, photographs or other approved documentation, lessons learned, and outstanding action items. * Participates in post-event debriefs and recommends improvements to future engagements based on execution observations, partner feedback, participant experience, and team input. **Supervisory Responsibilities** The Engagement Manager provides event-specific coordination and onsite direction to assigned vendors, facilitators, Family Engagement Specialists, Event Leads, Event Staff, and other team members as necessary to execute approved engagement plans. Providing event-specific assignments, instructions, timelines, and logistical direction does not constitute formal supervisory authority. Employee performance concerns, significant vendor issues, staffing concerns, or matters requiring management action should be escalated to the Engagement Director. **Physical Requirements** This position requires regular work in office, school, community, vendor, and event-site environments. The employee must be able to move throughout event spaces, participate in site visits and walkthroughs, oversee setup and breakdown activities, and remain seated or standing for extended periods. The position may require walking, bending, reaching, navigating stairs and multiple floors, and assisting with event materials, décor, supplies, and equipment as reasonably necessary. Regular use of computers, mobile devices, event-planning tools, and standard office equipment is required. Reliable transportation and regular travel to schools, community locations, event venues, vendors, and other assigned sites are also required.. **Hours of Work** **Schedule:** Hybrid**Standard Schedule:** Monday–Friday | Business hours; evenings and weekends based on engagement schedules This position operates on a hybrid schedule that includes a combination of remote planning work and required in-person work at the Virtuous Boss office, schools, community locations, vendor locations, event venues, and other designated sites. The Engagement Manager is expected to attend required in-person office days, team meetings, engagement-planning meetings, site visits, walkthroughs, vendor meetings, setup and breakdown periods, and assigned engagements. Because Virtuous Boss engagements may occur outside of traditional business hours, this position requires flexibility to work evenings and weekends based on scheduled engagements and organizational needs **Education** A bachelor’s degree in event management, hospitality, communications, business, marketing, education, or a related field is preferred. Pay: $25.00 - $34.00 per hour Expected hours: 25.0 – 32.0 per week Work Location: Hybrid remote in Bowie, MD 20717