Residential Manager (PA Chapter 6400)

**AGENCY COMPLIANCE NOTICE – PLEASE READ BEFORE APPLYING:** This is a senior operational leadership position. Our agency strictly requires a minimum of **4 years of verifiable LEADERSHIP or SUPERVISORY experience specifically within a licensed Residential Habilitation setting under PA Chapter 6400**. Candidates whose experience is limited to entry\-level direct care (DSP) or running a single\-site house without multi\-site administrative and budgetary oversight will not qualify or be considered. **Job Summary** We are seeking an organized and highly capable Residential Manager to oversee daily operations across our agency. In collaboration with agency leadership, you'll provide administrative and operational support management for our **close\-knit, growing team of 13 staff**, with **two small residential homes serving four individuals**. This hands\-on, **on\-site role** bridges staff support, scheduling, household logistics, and regulatory oversight. You’ll help ensure homes are appropriately staffed, maintain compliance, track regulatory deadlines, and conduct internal audits. The role also requires clear accountability, sound judgment, and consistent communication with agency leadership. Strong knowledge of **Pennsylvania ODP Chapter 6400** regulations is required. **Responsibilities** **1\.** **Agency\-Wide Oversight** * Directly oversee agency operations, including monitoring the performance of the Program Specialist to ensure all regulatory paperwork, note audits, and safety deadlines are met on time. **2\.** **HR Compliance \& Recruitment** * Manage the end\-to\-end recruitment \& hiring pipeline for Direct Support Professionals (DSPs). * Facilitate onboarding. * Maintain employee files. * Track and audit mandatory ODP staff training. **3\. Staff Scheduling \& Logistics** * Manage the master staff schedule for agency homes to ensure 24/7 staffing ratios. * Serve as the primary contact for staff absences and emergency call\-outs. * Proactively address staffing gaps and controlling overtime expenses. **4\. Financial \& House Budgeting** * Manage household operational budgets, oversee petty cash, and audit individual resident ledgers to ensure absolute compliance with personal funds regulations. **5\. Logistics \& Procurement:** * Coordinate grocery shopping, supplies, and medical prescription refills in advance so the homes are always fully stocked. **6\. Activity Logistics** * Coordinate DSP scheduling, transportation, and household activity budgets to fully execute the monthly community integration calendars designed by the Program Specialist. **7\. Physical Site Inspections** * Maintain the physical homes and agency vehicles, ensuring all state inspections, maintenance, and safety equipment are up to date. **8\. Direct Care Backup** * Serve as a safety net for the agency by stepping onto the floor to provide direct care support during critical staffing shortages or operational emergencies. **Requirements** * **Experience:** 4 years of administrative/supervisory experience in an ODP\-funded Chapter 6400 setting. * **Knowledge**: Strong familiarity with PA ODP licensing and quality management requirements under 6400 regulations. * **Logistical \& Multitasking Ability**: Proven ability to manage operational priorities, balance dynamic workloads, and maintain high accuracy under regulatory deadlines. * **Organizational Excellence**: Exceptional organizational and communication skills with a systematic approach to document retention, file auditing, and data management. * **Technical Skills**: Proficiency with scheduling logistics and digital tracking tools (Excel/Google Workspace). If you bring strong organizational and leadership skills, experience overseeing residential operations, and a solid understanding of Pennsylvania ODP Chapter 6400 regulations, we encourage you to apply. Pay: $55,000\.00 \- $60,000\.00 per year Benefits: * Flexible schedule * Paid time off * Professional development assistance Application Question(s): * Are you willing and able to work a flexible schedule, including evenings, weekends, or emergency coverage as needed? * Do you have the current required 6100 trainings for this position? Experience: * managerial in a 6400 residential setting: 4 years (Preferred) * managing staff schedules, budgets, and compliance: 4 years (Required) Work Location: In person