Administrative Operations Coordinator

**Essential Duties and Responsibilities of Administrative Operations Coordinator:** * The position will require up to 15 hours per week, with availability Monday through Friday between 8:00 AM and 5:00 PM **Administrative Support** * Support the day\-to\-day administrative operations of AIM * Maintain organized records, files, forms, and spreadsheets * Assist with calendars, communications, and other administrative projects **Financial \& Donor Support** * Assist with donation processing, tracking, and donor acknowledgments and communications * Maintain accurate financial and donor records **Event \& Program Support** * Provide administrative support for AIM events and programs * Assist with event logistics, registration, attendance tracking, and follow up * Assist with developing and preparing AIM’s newsletter **Technology \& Operations** * Use Google Workspace, Bloomerang CRM, Squarespace, Slack, and other AIM systems * Maintain accurate and consistent information across organizational systems * Recommend operational improvements that increase efficiency while supporting established procedures **Required Knowledge, Skills and Abilities** * Experience in an administrative, nonprofit, office, or similar role preferred * Experience with databases, spreadsheets, or financial administration preferred * Strong organizational and time management skills * Excellent attention to detail * Ability to manage multiple responsibilities and deadlines * Strong written and verbal communication * Comfortable working independently and taking ownership of assigned responsibilities * Works well with others and communicates effectively with team members * Strong computer skills and ability to learn new software * Ability to maintain confidentiality and handle sensitive organizational information appropriately **Education and Experience** * High school diploma or equivalent required **Other Requirements/Working Conditions** * Must pass a criminal background check * Must have and maintain a valid TX driver’s license, a clean driving record, current vehicle insurance, and reliable transportation * Schedules may vary from week to week, and occasional evenings and weekends will be required. **Physical Requirements** * While performing the duties of this position, the employee is regularly required to talk, hear, and see * Capable of lifting up to 30lbs * Capable of viewing computer monitors for long periods **Environmental Demands** * Continuous indoor activity * Occasional outdoor activities and exposure to weather **Important Note:** The information contained in this job description is intended to outline the general nature and scope of work being performed by an employee assigned to this position. It is not intended to be construed as a contract, or as an exhaustive list of all responsibilities, duties and capabilities required of a person employed in this capacity. Job descriptions are subject to change at the discretion of Adults Independent and Motivated. Adults Independent and Motivated is an Equal Opportunity Employer. Reasonable accommodations may be made to qualified individuals with disabilities to perform the key responsibilities of this position. Job Type: Part\-time Pay: $18\.00 \- $22\.00 per hour Expected hours: 10\.0 – 15\.0 per week Benefits: * Flexible schedule License/Certification: * Driver's License (Preferred) Ability to Commute: * Austin, TX 78738 (Required) Ability to Relocate: * Austin, TX 78738: Relocate before starting work (Required) Work Location: Hybrid remote in Austin, TX 78738