Event & Travel Logistics Coordinator

**Millennium Luxury Coaches** Millennium Luxury Coaches is seeking a highly organized, detail-oriented **Event & Travel Logistics Coordinator** to manage the planning, scheduling, and coordination of company events, motorcoach rallies, trade shows, and customer experiences throughout the year. This position is primarily office-based, with occasional travel to support events on-site. The ideal candidate is someone who enjoys managing details, coordinating moving parts, and ensuring everything runs smoothly from start to finish. **Key Responsibilities** **Event Logistics & Coordination** * Coordinate the logistics for company rallies, trade shows, customer appreciation events, and off-site functions * Research, schedule, and manage event venues, catering, live music, entertainment, and other vendors * Coordinate event schedules, timelines, contracts, and vendor communications * Manage guest lists, registrations, RSVPs, and event-related communications * Coordinate event setup requirements, equipment, supplies, and transportation * Maintain an organized calendar of upcoming events, deadlines, and commitments * Assist with event budgets, expense tracking, and vendor payments **Travel & Accommodations** * Research, book, and manage hotel reservations for employees and event participants * Coordinate RV resort reservations, motorcoach parking, and campsite accommodations * Arrange rental cars, flights, and ground transportation * Develop detailed travel itineraries and schedules for team members * Confirm reservations, communicate travel details, and manage changes as needed * Coordinate with resorts, hotels, and venues to ensure all logistical requirements are met **Administrative & Operational Support** * Maintain accurate records of reservations, vendor contacts, contracts, and event expenses * Communicate with internal departments to coordinate staffing, schedules, and event needs * Track important deadlines and follow up to ensure arrangements are completed on time * Troubleshoot scheduling conflicts, last-minute changes, and logistical challenges * Travel to select events to assist with coordination and execution **Qualifications** * Previous experience in event coordination, travel logistics, hospitality, administrative operations, or a related field * Exceptional organizational skills and attention to detail * Strong ability to multitask, prioritize, and manage multiple projects simultaneously * Excellent communication, time management, and problem-solving skills * Experience coordinating travel arrangements, hotel reservations, and vendors * Proficiency in Microsoft Office, spreadsheets, email, and scheduling tools * Ability to work independently while collaborating with multiple departments * Must have flexible schedule to travel including weekends as needed **About Millennium** For 25 years, Millennium Luxury Coaches has been dedicated to craftsmanship, innovation, and exceptional customer service. As a family-owned company, we believe in building lasting relationships with our customers and creating memorable experiences both at our facility and on the road. We're looking for a dependable, proactive individual who takes ownership of the details and enjoys keeping people, schedules, and events organized. **Location:** Sanford, Florida **Schedule:** Full-Time, Primarily Office-Based **Travel:** Occasional Travel Required **Interested in being part of the Millennium team? Apply today!** Pay: $25.00 - $30.00 per hour Expected hours: No less than 40.0 per week Benefits: * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance Experience: * Event & Travel Coordination: 1 year (Required) Willingness to travel: * 25% (Required) Work Location: In person