Government Contracting & Procurement Specialist, Federal Programs, Contracts & Procurement

**About Us** Asylon is building the future of automated robotic operations Founded by aerospace engineers out of MIT, Asylon initially stood up to solve one of the world’s most fundamental problems: protecting people, property, and assets at scale. We design and deploy integrated robotics, software, and AI systems that operate continuously in the real world, where reliability is critical and failure is not an option. We have expanded our mission\-set to include the use of our technology to inspect aircraft, ships, infrastructure, and other critical resources. **Our technology is already protecting lives and infrastructure every day.** The Asylon team brings deep roots in aerospace, defense, and mission\-critical engineering, with experience spanning military aviation, naval defense platforms, and advanced commercial systems. That heritage shapes how we work: high standards, disciplined execution, and uncompromising integrity. We build and operate systems that deliver real outcomes for real customers. We are assembling a team of engineers, operators, and leaders who want their work to matter, people who thrive in demanding environments, take pride in craftsmanship, and take ownership of results. At Asylon, you will help build category\-defining technology, push the boundaries of what autonomous systems can do, and set the standard for an entirely new industry. **Our Product \- Automated Physical Robotic Operations (Security \& Inspection)** Our full\-stack solution enables autonomous aerial and ground robots to operate persistently alongside human security and maintenance teams providing continuous situational awareness, rapid response capabilities, actionable intelligence, and detailed imagery at scale. We believe the future of security and inspections is not humans or machines. It is humans \+ machines \+ AI working together amplifying coverage, improving decision\-making, and reducing risk. Our platform transforms robots from experimental tools into dependable security and inspection assets. Deployed at customer sites today, Asylon systems conduct routine patrols, respond to incidents, integrate directly into security operations, inspect aircraft as they go through depot level maintenance—extending the reach of teams and fundamentally changing how physical security and inspections are delivered. We are building the software infrastructure layer for the automated security and inspection economy. The work is exciting, and the mission is real. **Position** Asylon is seeking a driven and detail\-oriented Government Contracting and Procurement Specialist. This hands\-on role owns the full federal contract and procurement lifecycle—from opportunity identification and proposal development through award, administration, and closeout—while sourcing and managing the suppliers and subcontractors that support Asylon's programs. Working across national\-security\-focused customers such as the Department of War (DoW), Department of Homeland Security (DHS), and Department of Justice (DOJ), this individual will interpret and apply the FAR, DFARS, and applicable agency supplements; build compliant, commercially viable responses; and establish the repeatable contracting and procurement processes a fast\-growing robotics company needs to scale across both commercial and government markets. **Primary duties include:** **Contract Lifecycle Management** Manage the full federal contract lifecycle, including opportunity identification and solicitation review, bid/no\-bid assessments, Request for Information (RFI) and Sources Sought responses, Requests for Proposals and Quotations (RFPs/RFQs), proposal preparation and submission, contract award and negotiation, and modifications, renewals, options, billing, and closeout. **Proposal Development \& Operations** Lead government proposal development, ensuring compliance with page limits, submission instructions, evaluation criteria, representations, certifications, and required attachments. Prepare, review, and maintain statements of work and performance work statements, contract data requirements, compliance matrices, representations and certifications, cost and pricing information, deliverable schedules, subcontractor documentation, and contract correspondence and modification packages. **Contract Vehicles \& Acquisition Pathways** Manage and grow Asylon's access to government contracting vehicles and acquisition pathways, including the GSA Multiple Award Schedule, government\-wide acquisition contracts (GWACs), indefinite\-delivery/indefinite\-quantity (IDIQ) contracts, blanket purchase agreements (BPAs), other transaction agreements (OTAs), cooperative research and development agreements (CRADAs), SBIR/STTR awards, and direct awards and subcontracting arrangements. **Government Compliance** Interpret and apply the FAR, DFARS, agency supplements, and contract\-specific clauses, and maintain audit\-ready contract files. Ensure compliance across cost and pricing principles, procurement integrity and organizational conflicts of interest, small\-business participation, domestic\-preference requirements, data and intellectual\-property rights, government\-furnished property and information, export controls (ITAR/EAR), Controlled Unclassified Information (CUI), and NIST/CMMC obligations where applicable to the contract environment. **Cross\-Functional Coordination** Coordinate with engineering, operations, finance, legal, security, supply chain, government, and executive leadership to translate government requirements into clear internal actions, deliverables, owners, and deadlines, and to produce compliant and commercially viable responses. **Process Development \& Risk Management** Establish scalable contracting and procurement processes; build and maintain proposal calendars, contract obligation trackers, compliance matrices, supplier\-performance dashboards, contract\-renewal calendars, and risk registers; and identify and appropriately escalate contractual, procurement, schedule, cost, cybersecurity, and supply\-chain risks. **Required Skills and Experience** · 5\+ years of experience in federal government contracting, procurement, contracts administration, proposal operations, or a closely related field. · Demonstrated experience supporting U.S. federal agency customers, particularly the DoW, DHS, DOJ, Department of Energy, or other national\-security\-focused agencies. · Experience across the full contract lifecycle: opportunity identification, solicitation review, bid/no\-bid assessments, RFIs, Sources Sought notices, RFPs/RFQs, proposal preparation and submission, contract award and negotiation, and modifications, renewals, options, and closeout. · Experience interpreting and applying the Federal Acquisition Regulation (FAR), applicable agency supplements, and contract\-specific clauses, including the DFARS when supporting DoW programs. · Experience managing or supporting government contracting vehicles such as the GSA Multiple Award Schedule, GWACs, IDIQs, BPAs, OTAs, CRADAs, SBIR/STTR awards, and direct awards and subcontracting arrangements. · Experience preparing, reviewing, and maintaining SOWs/PWSs, contract data requirements, compliance matrices, representations and certifications, subcontractor documentation, cost and pricing information, deliverable schedules, and contract correspondence and modification packages. · Experience sourcing, qualifying, and managing suppliers, and negotiating purchase orders, subcontracts, teaming agreements, and NDAs, including prime\-to\-subcontractor flow\-downs and supplier\-performance monitoring. · Strong ability to read and interpret solicitations, contracts, clauses, amendments, and attachments, and to translate government requirements into clear internal actions, owners, and deadlines. · Strong written communication skills, including drafting proposal responses, compliance narratives, contractual correspondence, clarification questions, subcontractor instructions, procurement justifications, and executive summaries. · Proficiency with Microsoft Excel, Word, PowerPoint, and related collaboration tools, and familiarity with ERP, contract lifecycle management, purchase\-order, and government procurement systems. · Ability to analyze financial and operational information, including labor categories, indirect rates, billable hours, material costs, margin assumptions, and program budgets. · Ability to build and maintain proposal calendars, contract obligation trackers, compliance matrices, supplier\-performance dashboards, contract\-renewal calendars, and risk registers. **Government Compliance Knowledge** · FAR and DFARS requirements, and cost and pricing principles. · Contract types, including firm\-fixed\-price, time\-and\-materials, cost\-reimbursement, and labor\-hour arrangements. · Procurement integrity and organizational conflicts of interest. · Subcontracting and small\-business participation requirements. · Buy American and domestic\-preference requirements. · Anti\-kickback and anti\-bribery requirements, and equal employment and workplace compliance clauses. · Data rights, technical data, software rights, and intellectual\-property provisions. · Government\-furnished property and government\-furnished information (GFP/GFI). · Export controls under ITAR and EAR, and Controlled Unclassified Information (CUI) requirements. · NIST cybersecurity expectations and CMMC\-related contractual obligations, when applicable to the contract environment. · Secure supply\-chain and component\-traceability requirements. · Records retention, audit readiness, and contract\-file documentation. **Required Professional Attributes** · High integrity and discretion when handling sensitive government, customer, supplier, pricing, and technical information. · Comfortable working in an entrepreneurial environment with evolving processes and limited administrative overhead. · Able to operate independently while establishing repeatable contracting and procurement processes. · Effective communicator with engineers, business\-development professionals, government contracting officers, suppliers, and senior executives. · Negotiation\-oriented and commercially pragmatic, capable of balancing speed, compliance, risk management, and business growth. · Strong project\-management skills, strong attention to detail, and the ability to meet hard government submission deadlines. · Willingness to take ownership of problems and drive them to resolution, comfortable working with ambiguity and building structure where processes are still being defined. **Education and Certifications** · Bachelor's degree in business, supply chain, contracts management, finance, public administration, law, engineering, or a related discipline; equivalent relevant experience may be accepted. · Experience with federal procurement systems, including SAM.gov, is expected for candidates supporting federal opportunities. · One or more of the following credentials is advantageous: Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), Certified Commercial Contracts Manager (CCCM), Certified Professional in Supply Management (CPSM), DAWIA\-related training, or NCMA/NIGP professional procurement training. **Minimum Qualifications** · Bachelor's degree or equivalent practical experience in contracts, procurement, supply chain, business, finance, law, or a related field. · At least five years of experience supporting U.S. government contracts, procurement, proposals, or contract administration. · Working knowledge of the FAR and, preferably, DFARS requirements. · Demonstrated experience reviewing solicitations, developing compliant proposals, managing contract documentation, and supporting negotiations. · Experience with federal procurement portals and contracting vehicles, including SAM.gov and at least one government\-wide or agency\-specific contract vehicle. · Experience managing suppliers, subcontractors, purchase orders, or teaming partners. · Strong written and verbal communication skills and the ability to manage multiple deadlines in a fast\-paced environment. · Ability to handle sensitive information and work effectively with technical, operational, financial, legal, and executive stakeholders. **Preferred Qualifications** · Experience in defense, robotics, autonomous systems, drones, UAS, physical security, critical infrastructure, or other dual\-use technology markets. · Experience with DoW, DHS, DOJ, or other national\-security\-related customers. · Experience with OTAs, SBIR/STTR programs, GSA contracts, IDIQs, BPAs, commercial solutions openings, or other rapid, prototyping, or nontraditional acquisition pathways. · Experience supporting hardware and software development programs, systems integration and field deployment, and manufacturing or engineering services for government programs. · Familiarity with ITAR, EAR, CUI, NIST, CMMC, and supply\-chain cybersecurity requirements. · Experience supporting proposal pricing, indirect\-rate analysis, cost\-volume development, or financial negotiations. · Existing relationships with government contracting officers, program managers, primes, systems integrators, and small\-business partners. · Experience in small\-business or rapid\-acquisition government contracting environments. · Honorably separated or retired Veteran. **Clearance and Eligibility** The following requirements apply where necessary for assigned programs and should be confirmed against specific contract needs: · Must be a U.S. Citizen. · Ability to obtain and maintain a U.S. security clearance (active Secret or Top Secret clearance preferred); an existing active clearance is a plus. · Eligibility to work on ITAR/EAR export\-controlled programs and to access Controlled Unclassified Information (CUI). **What Success Looks Like** · Identify and qualify attractive government opportunities and convert solicitations into clear internal proposal and compliance plans. · Submit accurate, complete, and compliant responses on time. · Improve Asylon's access to government contract vehicles and acquisition pathways. · Reduce contractual, supplier, export\-control, cybersecurity, and delivery risks. · Establish scalable procurement and contract\-administration processes. · Help technical and commercial teams understand and satisfy government requirements. · Build trusted relationships with contracting officers, program offices, primes, suppliers, and strategic partners. · Improve proposal quality, win probability, contract execution, and gross\-margin visibility. Asylon is an Equal Opportunity Employer. We recruit, hire, employ, train, promote, and compensate individuals based on job related qualifications and abilities. At Asylon we have a longstanding policy of providing a work environment that respects the dignity and worth of each individual and is free from all forms of discrimination, including harassment, because of race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on qualifications, merit, and business need alone. Pay: $110,000\.00 \- $130,000\.00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Parental leave * Referral program * Retirement plan * Vision insurance Work Location: In person