Marketing and Administrative Coordinator

**Marketing and Administrative Coordinator** The Marketing and Administrative Coordinator is responsible for developing and managing marketing initiatives that generate quality leads for the practice, as well as supporting the COO and owner with administrative tasks to ensure smooth operations. Our practice is committed to the highest standards of patient care and customer service. The Marketing Coordinator should exhibit professionalism, enthusiasm, and exceptional communication skills. Job responsibility includes, but is not limited to the following: **O’Neill Plastic Surgery Core Values** Respect: Patients, vendors, and each other Understanding: Seek first to understand, then to be understood. And communicate in a manner so that your audience will understand your thoughts and ideas. Accountability: We hold each other accountable for our core values Excellence: We do everything as well as possible Education: We create a culture of understanding through teaching our patients Do the right thing: It is not who is right, it is what is right for patients and the team No Gossip: We pass the negatives up and positives all around Team: We are a Team! We work together toward a common goal Growth Mindset: We embrace challenges and continuously strive to learn and improve Trust: We build and maintain trust through transparency and integrity **Marketing Duties and Responsibilities:** * Collaborate closely with Social Media Manager and website team on content creation and management (Instagram, Facebook, TikTok, YouTube, Google, etc.). * Coordinate daily tasks and activities for all social media platforms with the Social Media Manager. * Assist the Social Media Manager in responding to messages and comments in a timely, friendly, and professional manner. * Ensure quality work is completed within deadlines. * Develop brand awareness and manage online reputation. * Create effective short\-term and long\-term marketing strategies. * Deliver monthly reports to ensure that all marketing campaigns are generating their targeted ROI. * Develop content to provide to website team to keep website updated. * All pages should have updated, accurate info. * Monthly special needs to be updated by the 1st of each month. * Before and after photos are added regularly. * Plan and coordinate office events, with help from the Chief Operating Officer and leadership team. * Staying up to date on all service offerings in order to promote products and services. This includes attending frequent meetings and trainings. * Serve as the point of contact when it comes to marketing events, ad creation, and coordinating monthly specials. * Create frequent and targeted email marketing campaigns using Constant Contact. * Stay current with best practices, strategies, and industry standards for social media, SEO, and online marketing overall. * Update the practice’s marketing materials including brochures, flyers, folders \& print media ads. * Capture video content of providers and treatments throughout the week to send to the Social Media Manager for content creation. * Obtain documentation of patient photo consents to use for marketing. * Help to grow social media accounts and promote the brand voice. * Oversee before and after photos (gather consents, organize photos to use, update and create photobooks, etc.) * Brainstorm ways to reach more patients and promote the practice. * Stay updated with the latest trends in plastic surgery and aesthetics. **Administrative Duties and Responsibilities:** * Overseeing building maintenance and repairs * Scheduling preventative maintenance with HVAC company * Scheduling quarterly generator checks * Researching and scheduling companies to repair/fix issues when they arise. * Order all office supplies needed for practice. * Check and sort through mail on Tuesday afternoons and Friday mornings. * Ensure phones are forwarded for office closures. * Assist the COO and owner with administrative tasks that arise. Join our team as a Marketing and Administrative Coordinator, where creativity and organization come together to drive success. If you have a passion for marketing, an eye for detail, and a talent for keeping projects on track, we invite you to make a meaningful impact while helping strengthen and grow our brand. Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off Work Location: In person