Event Coordinator

**JOB OVERVIEW:** The Event Coordinator plays a key role in supporting the successful execution and daily operations of World of Illumination events. This position is responsible for maintaining accurate records, ensuring smooth internal communication, and following up on guest experiences to uphold the company’s high standards. The Event Coordinator serves as a bridge between onsite operations, personnel management, and administrative tracking, ensuring that all event data, inventory, and staff updates are consolidated and organized in real time. The ideal candidate is detail-oriented, highly organized, and proactive in addressing both operational and guest-related matters. They thrive in a fast-paced environment, can balance multiple priorities, and bring strong problem-solving skills to both administrative and people-focused tasks. **KEY RESPONSIBILITIES:** The Event Coordinator will provide both administrative and hands-on operational support to the Director of Events, assisting with day-to-day needs across all event locations. This is a flexible, fast-paced role that requires someone who is organized, proactive, adaptable, and willing to jump in wherever needed. * Support the Director of Events with daily operations, special projects, and any additional needs that arise throughout the season. * Assist with tracking and updating daily operational information, including vehicle counts, staffing actuals, scanning reports, and merchandise inventory. * Review scheduling and staffing information in timekeeping software to help ensure accuracy and alignment with operational needs. * Organize and maintain operational trackers, reports, documentation, and production-related information to support event operations and invoicing. * Work closely with Event Managers to address operational needs, answer questions, and provide support as needed. * Assist with guest-related concerns, including follow-ups, Google reviews, and coordinating resolutions with on-site management. * Provide hands-on support at event locations, including site visits, operational inspections, and assisting with on-site needs. * Help organize and upload event photos and other documentation for marketing and internal use. * Assist with employee-related administrative processes. * Take on additional assignments and responsibilities as directed by the Director of Events, adapting to changing priorities and operational needs. Pay: $20.00 - $23.00 per hour Expected hours: No less than 40.0 per week Application Question(s): * Are you fully available from now through January 31, 2027? If not, what are your restrictions. * Do you have reliable transportation? Work Location: In person