Meeting & Event Coordinator

**About the Role** Utopia HR Solutions is partnering with a growing meetings and events agency to hire a detail\-oriented Meeting \& Event Coordinator. This role supports the planning and execution of meetings and events, with a focus on healthcare professional (HCP) and pharmaceutical programs. The ideal candidate brings 3–5 years of relevant event experience, strong Cvent or similar registration platform skills, and an understanding of the highly regulated pharmaceutical meeting environment. This role is designed for someone ready to take ownership of assigned program components while collaborating closely with experienced Event Managers. You will coordinate logistics, vendors, registration, HCP details, travel and accommodations, event technology, and program documentation from planning through closeout. **What You’ll Do** · Support HCP engagements, advisory boards, dinner meetings, and other client events from planning through closeout. · Own assigned event workstreams, timelines, task lists, and deliverables within established program requirements. · Use Cvent and other event platforms for registration, attendee communications, reporting, rooming lists, and event data. · Coordinate HCP program details and support compliance with client requirements, PhRMA\-related standards, meal caps, and documentation expectations. · Source venues, hotels, restaurants, transportation, audiovisual providers, and other vendors; compare options and make recommendations. · Coordinate hotel reservations, rooming lists, travel, transportation, shipping, and other end\-to\-end logistics and administrative tasks. · Maintain accurate event records, attendee data, trackers, and reporting. · Participate in planning meetings, track action items, communicate with vendors and stakeholders, and proactively resolve routine issues. · Provide onsite registration, attendee, vendor, and logistical support when required. **What We’re Looking For** · 3–5 years of current experience in meeting planning, event coordination, event operations, or a related role. · Hands\-on Cvent experience and comfort learning and working across current event technology platforms. · Pharmaceutical, life sciences, healthcare, or other regulated\-event experience strongly preferred. · Experience with HCP engagements, vendor sourcing, travel coordination, and attendee logistics preferred. · Working knowledge of PhRMA\-related compliance expectations and HCP meal\-cap requirements preferred. · Strong organization, attention to detail, communication, and problem\-solving skills. · Ability to manage multiple priorities, work independently within established parameters, and know when to escalate risks. · Bachelor’s degree in Event Management, Hospitality, Communications, Business, or related field preferred, or equivalent experience. **Compensation \& Work Environment** · Hourly range: $25\.00\-$32\.00, depending on experience, qualifications, and geographic location. · Part\-time, remote position with onsite travel as program needs require. · Schedule flexibility may be required to support event timelines, including occasional evenings or weekends. · Eligibility for company benefits including health, paid time off, and other programs, as applicable. **Success in This Role** Success will be measured by accurate and timely program delivery, effective coordination of logistics and vendors, strong compliance documentation, proactive ownership of assigned workstreams, and responsive support for clients, attendees, and HCPs. Pay: $25\.00 \- $32\.00 per hour Expected hours: 30\.0 – 32\.0 per week Experience: * pharmaceutical programs: 3 years (Required) Willingness to travel: * 25% (Preferred) Work Location: Remote