Airport Program Management Officer I - Executive Assistant - EDGM

**Job Title Pay Grade** **Program Management Officer I** **GE16** Posting expires: 10/23/2026 Salary range: $90,000.00-$115,000.00 **General Description and Classification Standards:** Reporting to the Airport Executive Deputy General Manager (EDGM), this position provides high-level executive assistance and special project support to advance enterprise priorities and ensure the effective coordination of the executive office. The position serves as a trusted liaison between executive leadership, airport divisions, City departments, external partners, and other key stakeholders. Responsibilities include managing executive priorities, coordinating meetings and follow-up actions, preparing executive-level communications and briefing materials, and overseeing selected special projects and cross-functional initiatives. The role combines executive administration, project coordination, research, analysis, and organizational follow-through. The position is expected to anticipate executive needs, maintain awareness of key organizational priorities, facilitate timely decision-making, and ensure assignments and commitments are tracked through completion. **Supervision Received:** Direction received is broad and focused on executive priorities, organizational coordination, and special initiatives. The position is expected to exercise considerable discretion, judgment, confidentiality, and independence while maintaining consistent communication with executive leadership regarding priorities, risks, deadlines, and emerging issues. **Essential Duties and Responsibilities:** *These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.* * Provide executive-level administrative and operational support to the EDGM. * Manages and coordinates executive priorities, commitments, calendar, meetings, correspondence, briefing materials, and follow-up activities. * Coordinates meetings, including agenda development, preparation of materials, documentation of decisions, assignment of action items, and tracking of follow-up activities. * Prepares presentations, briefing documents, reports, correspondence, summaries, and other communications. * Reviews incoming requests, correspondence, and organizational matters to identify priority items requiring EDGM attention, response, or delegation. * Tracks assignments, commitments, decisions, and deliverables originating from the EDGM office to ensure timely completion. * Lead or coordinate special projects, strategic initiatives, and time-sensitive assignments on behalf of the EDGM. * Develop project plans, schedules, milestones, status reports, and tracking mechanisms for assigned initiatives. * Identifies emerging issues, risks, scheduling conflicts, or organizational dependencies and elevates matters requiring EDGM attention. * Maintains appropriate discretion and confidentiality related to personnel, organizational, operational, financial, and executive matters. * Supports planning and coordination of executive engagements, leadership meetings, retreats, special events, presentations, and other organizational activities. * Develops and maintains tools, trackers, processes, and reporting mechanisms to improve organization and visibility across executive priorities. * Represents the EDGM in meetings or project discussions as assigned. * May perform other duties and special assignments as directed. **Decision Making** The position exercises significant discretion and independent judgment in managing executive priorities, coordinating sensitive matters, organizing assignments, and supporting special projects. The position is expected to evaluate competing priorities, determine appropriate follow-up actions, identify matters requiring escalation, and facilitate execution across multiple organizational areas. *The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.* **Knowledge Skills and Abilities:** *This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.* * Strong executive administration, project coordination, organizational, and time-management skills. * Demonstrated ability to support executives in a complex, fast-paced organizational environment. * Ability to manage confidential and sensitive information with professionalism and discretion. * Strong written and verbal communication skills, including preparation of executive correspondence, reports, presentations, and briefing materials. * Ability to organize and manage multiple priorities, assignments, deadlines, and stakeholders simultaneously. * Strong analytical, research, problem-solving, and critical-thinking skills. * Ability to anticipate executive needs, identify potential issues, and proactively coordinate solutions. * Ability to coordinate cross-functional initiatives and maintain accountability for deliverables and follow-up actions. * Strong interpersonal skills and demonstrated ability to work effectively with executives, employees, government officials, business partners, and external stakeholders. * Ability to exercise sound judgment and independent decision-making within established authority. * Proficiency in developing reports, presentations, tracking tools, meeting materials, and executive-level documentation. * Ability to work effectively under pressure and adjust quickly to changing priorities. * Ability to manage multiple priorities under tight deadlines.