ASSISTANT ADMINISTRATOR - POLICE RECORDS

**\*Please Apply at www.Rockfordil.gov. Do Not Apply on Indeed.com\*** Reports to: Police Info. Management Administrator Class Code: 2007 Pay grade: 109 FLSA: Exempt Hourly Wage: $40\.79 \~ $48\.95 NATURE OF WORK Serving the public with administrative, supervisory, and operational management work for the Police Department’s Records Division. Responsible for supervising civilian records staff, managing daily records operations, ensuring State FOIA and LEADS compliance, and overseeing the functional utilization and operational maintenance of the Police Records Management System. DISTINGUISHING FEATURES Work involves the administration of the Police Records Management System including research, recommendation of best practices for information and records management. ESSENTIAL FUNCTIONS (These essential duties are only illustrative.) Acts as Assistant Manager of Records Division; responsible for the direct supervision of Department civilian employees. Works with analysts and Command Staff in the compilation, analysis, and interpretation of operational data. Prepares routine and special statistical reports regarding division activities. Responsible for providing the Department with best practices that allow for effective and efficient business solutions in the management of data, Department records and information, and in the daily operations of Department personnel. Assists in the development of goals and objectives as well as policies and procedures for the Department’s records management program. Makes recommendations for changes and improvements in business processes, policies, and procedures. Assists in management of the retention, retrieval, dissemination, privacy, and destruction of Department Records. Assists in the development of statistical reports and data analysis in response to FOIA requests. Responsible for assessing and approving Department FOIA responses. Acts as the LEADS Agency Security Officer and Assistant LEADS Agency Coordinator, responsible for management of accounts, audits, and adherence to rules and regulations. Maintains reasonable and predictable attendance. Other duties as assigned. SUPERVISION RECEIVED Work is performed under the general direction of the Department’s Information Management Administrator, and other administrative superiors. Work is reviewed occasionally for the effectiveness of services provided, user satisfaction, and results achieved. SUPERVISION EXERCISED Employee is required to supervise Department civilian employees of the Report Review and Records Units. Supervisory responsibilities include assigning work, evaluating performance, resolving personnel issues, setting performance goals and standards, making recommendations concerning new hires, and disciplinary matters. WORKING CONDITIONS AND PHYSICAL DEMANDS Work is performed primarily in an office setting and is essentially sedentary with occasional walking, standing, and bending. Computer work may require manual dexterity. Installation or presentation work may require occasional lifting of items under 50 pounds. The position may require travel within and outside the City. To include attending trainings, workshops, product demonstrations, etc. Work may expose the employee to a number of time\-sensitive technical issues that require immediate resolution. Overtime and flexible hours may be required due to emergencies and system maintenance. Is required to carry a department cell phone in order to support 24\-hour / 7\-day operations. Is required to operate a city owned vehicle for assignments and duties. SUCCESS FACTORS (KSA’s) Ability to learn modern law enforcement records management practices, police report review workflows, NIBRS/UCR reporting, and Illinois FOIA/LEADS statutory regulations. Demonstrated ability to supervise, schedule, train, evaluate, and lead civilian staff in a 24/7 operational environment. Knowledge of state records retention schedules, privacy requirements, and public information dissemination laws. Excellent written and verbal communication skills with the ability to build effective working relationships across command staff, IT, city departments, and external law enforcement agencies. Knowledge of Police Records Report Process. Knowledge of City and department functions, policies and procedures. Knowledge of the principles and practices of modern employee supervision, as required by the position. Ability to interpret and apply general and specific administrative and departmental policies and procedures, and labor contracts. Ability to supervise, organize, train, review, and evaluate work of assigned staff. Ability to work effectively in a team environment, where communication and teamwork are critical to the success of the Department and City. Ability to maintain a customer\-central focus. Ability to understand and maintain confidentiality. Ability to use modern office methods, techniques, and equipment. Skill in the operation of office equipment and machines, including a personal computer or computer terminal. Skill in testing programs or applications and taking the users’ perspective. Ability to learn specialized software. Skills in presenting to large and small groups of people. EDUCATION, TRAINING AND EXPERIENCE Bachelor’s Degree (preferred) from an accredited college or university in Criminal Justice, Public Administration, Business Administration, Information Management, or a related field with a minimum of five (5\) years of progressively responsible experience in law enforcement records, criminal justice administration, or municipal records management. Must include at least three (3\) years of direct supervisory experience. Any equivalent combination of education, specialized law enforcement training, and leadership experience that demonstrate the ability to perform the essential duties of the position may be substituted. NECESSARY SPECIAL REQUIREMENTS Possession of a valid IL Driver’s License. Must be able to pass an extensive background investigation. Residency Requirement: All employees (except Police and Fire) shall reside anywhere in Winnebago County or anywhere within fifteen (15\) miles of the Rockford City Hall within six (6\) months of completion of their introductory period, department heads and City Administrator shall live within the municipal boundaries of the City of Rockford within six (6\) months of their completion of their introductory period. **\*Please Apply at www.Rockfordil.gov. Do Not Apply on Indeed.com\*** Pay: $40\.79 \- $48\.95 per hour Benefits: * Dental insurance * Employee assistance program * Flexible spending account * Health insurance * Health savings account * Life insurance * Loan forgiveness * Paid time off * Referral program * Retirement plan * Tuition reimbursement * Vision insurance * Wellness program Work Location: In person