Office & Events Coordinator

**About Us** We distribute our small components for wireless devices anywhere in the world. We ensure that our valuable customers receive the best quality of parts with the lowest prices. We will continue to serve our employees by providing the best parts in the market. **About the Role** We’re looking for a highly organized, people-first Office & Events Coordinator. This person will keep our office running smoothly and manage our trade shows, business travel, guest hospitality, and employee events. On any given day they might restock the breakroom, set up a conference room for a client meeting, book travel for the team heading to an industry conference, or plan the company holiday party. This role is the go-to person for keeping the office running and making every event and visit run smoothly. Key Responsibilities **Trade Shows, Exhibitions & External Events** * Research, register for, and coordinate the company’s participation in industry trade shows, exhibitions, and conferences. * Manage booth logistics end to end: space reservations, booth design and setup, signage, furniture and AV rentals, electrical and internet orders, and exhibitor service deadlines. * Coordinate shipping of booth materials, product samples, and marketing collateral to and from venues, and track inventory of event materials. * Work with Sales and Marketing on giveaways, printed materials, and event goals. * Keep an annual event calendar and track event budgets, spending, and results. **Travel Coordination** * Book flights, hotels, ground transportation, and car rentals for employees and company guests, both domestic and international. * Find cost-effective options that follow company travel policy. * Prepare itineraries and handle last-minute changes, cancellations, and travel problems. * Help travelers with travel documents and requirements for international trips as needed. * Reconcile travel expenses and corporate card receipts on time. **Guest Hospitality & Visitor Experience** * Welcome and host visitors, customers, vendors, and partners at our Manassas facility. * Arrange meeting spaces, catering, food and beverage, and refreshments for guest visits and business meetings. * Coordinate visitor check-in and logistics with relevant departments, including site safety requirements. **Employee Events & Engagement** * Plan and run internal events such as holiday parties, team celebrations, company lunches, milestone recognitions, and engagement activities. * Order and manage food and beverage for employee meetings, trainings, and events, taking dietary needs and preferences into account. * Coordinate new employee welcome: arrange new hire photos, hand out welcome kits and company merchandise, and keep an inventory of company merchandise, restocking as needed. * Keep up relationships with caterers, restaurants, venues, and event vendors. **Office & Facility Management** * Order and stock office, kitchen, and breakroom supplies. * Coordinate facility vendors such as cleaning, pest control, water and coffee service, and maintenance requests. * Handle incoming and outgoing mail and courier shipments. * Manage conference room scheduling and set up rooms for meetings. **Administrative & Budget** * Track spending against event, travel, hospitality, and office budgets, and keep accurate records. * Request vendor quotes, compare options, and coordinate purchase approvals and invoices. * Support other administrative and office projects as needed. Qualification for this position: * 2+ years of experience in office administration, event coordination, trade show/exhibition planning, travel coordination, hospitality, or a similar role. * Strong organizational skills and the ability to manage several priorities and deadlines at once. * Excellent written and verbal communication, and a professional, welcoming manner. * Experience booking travel and managing vendors. * Proficiency with Google Workspace and/or Microsoft Office. * Ability to travel periodically, including some evenings, weekends, and overnight trips for events. * Ability to lift and move up to 50 lbs of supplies, booth, and event materials. Pay: $20.00 per hour Expected hours: 30.0 – 40.0 per week Benefits: * Dental insurance * Flexible schedule * Health insurance * Paid time off * Vision insurance Work Location: In person