Clerical Assistant

Clerical Assistant – Estate Planning **Location:** The Villages, Florida **Job Type:** Full-Time **Pay:** Hourly, based on experience Join Our Growing Team! We are a busy and growing estate planning law firm in **The Villages, Florida**, seeking a dependable, organized, and personable **Clerical Assistant** to join our team. This position will primarily support our **Estate Planning Paralegals** and help ensure that our clients receive the professional, friendly, and attentive service they deserve. The ideal candidate is a **people person** who enjoys helping others, can multitask in a fast-paced office environment, and takes pride in accuracy and organization. Responsibilities * Assist estate planning paralegals with day-to-day administrative tasks * Maintain and organize client files and records * Perform light filing, scanning, copying, and data entry * Answer and direct incoming phone calls in a professional and friendly manner * Respond to client emails and assist with general client communication * Proofread legal documents for spelling, grammar, formatting, and accuracy * Assist with the coordination and **witnessing of legal document signings** * Provide excellent customer service and create a positive client experience * Cross-train and assist with front receptionist duties as needed * Prepare and maintain documents using **Microsoft Word and Excel** * Maintain confidentiality and handle sensitive client information professionally * Assist the legal team with other administrative duties as needed Qualifications * High school diploma or equivalent required * Previous administrative, legal assistant, receptionist, or office experience preferred * Strong computer skills with proficiency in **Microsoft Word and Excel** * Excellent written and verbal communication skills * Strong attention to detail and proofreading abilities * Highly organized with the ability to prioritize and multitask * Professional, friendly, and confident when interacting with clients * Strong customer service skills and a genuine desire to help people * Ability to work well both independently and as part of a team * Professional appearance and business-casual attire * **Notary Public certification is a plus**, but not required The Ideal Candidate We are looking for someone who is **reliable, detail-oriented, personable, and eager to learn**. Our firm is growing, and we value team members who are willing to learn different aspects of the office and grow with us. If you enjoy working with people, are comfortable in a busy office environment, and take pride in providing excellent service and accurate work, **we would love to hear from you!** **Compensation:** Hourly rate based on experience and qualifications. **To Apply:** Please submit your resume and a brief introduction explaining why you would be a good fit for our team. Pay: $17.00 - $18.00 per hour Benefits: * Paid time off Work Location: In person