Office of General Counsel-Executive Assistant

**Executive Assistant** ======================= **Location:** Tallahassee, FL **Work Environment:** Office **Interview:** Webcam or In\-Person **Contract Duration:** 10/09/2026 – 06/30/2027 **Dress Code:** Appropriate, Semi\-Professional Dress Attire ### **Position Summary** We are seeking an experienced **Executive Assistant / Paralegal / Legal Secretary** with **3–5 years of relevant experience** to provide legal and administrative support to multiple attorneys. The ideal candidate will have familiarity with the **Florida court system** and experience supporting **3–4 attorneys**, including legal document preparation, court filings, case file management, attorney calendars, and coordination with court personnel. ### **Key Responsibilities** * Act as the legal secretary for assigned attorneys. * Format, finalize, type, and file legal documents. * Prepare letters and legal documents from drafts and templates. * File pleadings and motions with appropriate courts or tribunals. * Serve or arrange service of legal documents. * Maintain and organize attorney case files. * Prepare subpoenas and discovery requests. * Schedule hearings, trials, and depositions. * Arrange facilities and other logistics as directed. * Retain and schedule court reporters. * Obtain and maintain court transcripts. * Contact judges' assistants and coordinate court\-related matters. * Manage attorney calendars and scheduling. * Handle phone calls, travel arrangements, and other general secretarial duties. * Perform basic word processing and create documents using templates. * Close case files and provide office management support as needed. ### **Required Qualifications** * **3–5 years of experience** as a legal assistant, legal secretary, paralegal, or similar position. * Experience supporting multiple attorneys, preferably **3–4 attorneys**. * Knowledge of the **Florida court system**. * Experience filing legal documents, pleadings, and motions with courts or tribunals. * Experience managing attorney case files. * Experience managing attorney calendars and legal schedules. * Experience communicating with judges' assistants and court personnel. * Strong legal document preparation and formatting skills. * Proficiency with **Microsoft Office**, including Word, Outlook, Excel, and PowerPoint. * Strong organizational, communication, and time\-management skills. * Ability to manage multiple priorities and deadlines. ### **Preferred Qualifications** * Legal support experience in a law firm, government agency, or legal department. * Experience preparing subpoenas and discovery requests. * Experience coordinating hearings, trials, depositions, court reporters, and transcripts. * Experience with government or public\-sector legal matters. ### **Work Environment** * Office\-based position in Tallahassee, Florida. * Semi\-professional business attire required. * Interview may be conducted via webcam or in person.