Legal Operations Coordinator

Legal Operations Coordinator Tank Law, PLLC | Dallas, Texas Job Type: Part-TimeCompensation: $20.00 per hourSchedule: 10–15 hours per week, with potential for increased hoursWork Location: Hybrid / Remote with occasional in-person responsibilitiesReports To: Managing Attorney About Tank Law Tank Law, PLLC is a growing Dallas-based law firm providing legal representation in personal injury, criminal defense, family law, and civil litigation matters. We are seeking a dependable, organized, and proactive Legal Operations Coordinator to assist with the firm’s daily operations, case management, administrative processes, and client communications. This position is ideal for someone interested in gaining hands-on experience in law firm operations while helping establish the systems and procedures necessary to support a growing legal practice. Job Responsibilities Case Management & File Organization * Maintain and organize client files within MyCase, the firm’s case management software. * Upload pleadings, correspondence, discovery, court orders, and other case-related documents. * Review case files for missing documentation and identify outstanding administrative tasks. * Assist with opening new matters and maintaining accurate client information. * Maintain organized electronic filing systems across all practice areas. Court Docket & Deadline Management * Assist with maintaining the firm’s criminal, civil, and family law dockets. * Monitor upcoming court dates, hearings, filing deadlines, and case-related events. * Update the firm’s case management system and calendar with attorney-verified deadlines. * Prepare weekly docket summaries identifying upcoming hearings and outstanding tasks. * Communicate scheduling conflicts and urgent deadlines to the Managing Attorney. Legal Administrative Support * Prepare and format routine legal correspondence, notices, and attorney-approved legal document templates. * Assist with assembling criminal defense motion packets and supporting documentation. * Organize discovery materials, exhibits, and other litigation documents. * Prepare documents for attorney review and approved electronic filing. * Track outstanding filings, service requests, and court correspondence. Client Communication & Intake * Answer incoming telephone calls and direct messages appropriately. * Assist with scheduling consultations, client meetings, and follow-up appointments. * Collect preliminary information from prospective clients. * Follow up with existing clients regarding outstanding questionnaires, documents, and administrative requests. * Maintain professional and confidential communications with clients and prospective clients. Firm Operations & Administrative Management * Assist with developing and implementing internal office procedures. * Maintain task lists and track completion of assigned projects. * Support the Managing Attorney with daily administrative priorities. * Assist with monitoring outstanding client paperwork and engagement documentation. * Identify opportunities to improve workflow efficiency and case organization. Qualifications Required * Strong organizational skills and attention to detail. * Excellent written and verbal communication skills. * Ability to manage multiple assignments and prioritize deadlines. * Proficiency with Microsoft Office, Google Workspace, and electronic document management. * Ability to maintain strict confidentiality concerning client information. * Strong time-management skills and ability to work independently. * Professionalism and willingness to learn new systems. Preferred * Prior experience in a law office or legal administrative position. * Current law student, law-school graduate, or individual with legal education. * Familiarity with Texas court systems and electronic filing procedures. * Experience using MyCase or similar legal practice management software. * Familiarity with criminal defense, civil litigation, or family law procedures. Compensation & Growth Opportunities * Starting compensation of $20.00 per hour. * Initial schedule of approximately 10–15 hours per week. * Initial 30-day performance evaluation. * Compensation review after 60–90 days based on performance and responsibilities. * Potential increase to $23.00–$25.00 per hour as responsibilities expand. * Opportunity for additional hours and advancement into a senior legal operations or management position as the firm grows. Performance Expectations The Legal Operations Coordinator will be expected to: * Maintain accurate and organized electronic client files. * Ensure court dates and deadlines are promptly identified and submitted for attorney verification. * Complete assigned administrative projects within established deadlines. * Maintain timely and professional communication with clients and the Managing Attorney. * Provide regular updates regarding pending assignments, completed work, and outstanding administrative needs. * Exercise sound judgment regarding confidential information and matters requiring attorney attention. All legal work will be performed under the supervision and direction of the Managing Attorney. The position does not authorize the independent practice of law or provision of legal advice. Schedule & Work Environment This position will initially require approximately 10–15 hours per week, with scheduling coordinated around the firm’s operational needs. The position may include remote administrative work and occasional in-person meetings or assignments in the Dallas–Fort Worth area. As the firm’s caseload and operational needs expand, additional hours and responsibilities may become available. Equal Employment Opportunity Tank Law, PLLC is an equal opportunity employer and considers qualified applicants without regard to legally protected characteristics. How to Apply Interested candidates should submit a résumé and a brief statement describing their relevant experience, organizational skills, and interest in legal operations. Pay: From $20.00 per hour Work Location: Remote