Associate Meeting Planner & Coordinator

**Company:** Avlis International **Employment Type:** Full-Time **Location:** Remote (Tampa, FL-Based) **Compensation:** $19.00–$24.00 per hour Position Overview Avlis International is seeking an Associate Meeting Planner & Coordinator to support the coordination of corporate meeting and event programs. This is a fast-paced, fully remote position suited for an individual with strong organizational skills, attention to detail, and the ability to work effectively under tight deadlines. **Important Scheduling Considerations:** Program turnaround times may occasionally be as short as five (5) business days. Overtime may be needed during high-volume periods. Key Responsibilities * Source and secure venues based on program requirements and established budgets. * Review and manage Banquet Event Orders (BEOs) to ensure accuracy. * Maintain the program tracking system, including venue information, deadlines, expenses, and receipts. * Coordinate communications with venues, clients, and internal teams. * Manage receipts and supporting documentation for reconciliation. * Support virtual program coordination, including scheduling and confirmations. Preferred Qualifications and Skills * One (1) to two (2) years of experience in event coordination, hospitality, meeting services, or administrative support preferred. * Strong attention to detail and consistent follow-through. * Excellent written and verbal communication skills to ensure clear and effective coordination. * Ability to work independently and effectively in a remote environment. * Proficiency with Microsoft Excel, Google Sheets, Dropbox, or SharePoint. * Flexibility and a solutions-oriented approach when working under compressed timelines. Benefits * Wi-Fi Reimbursement – Support for remote work connectivity. * Paid Vacation – Enjoy well-deserved time off. * Employer-Sponsored Medical Benefits – Comprehensive healthcare coverage. * Health-Conscious Environment – Opportunities for team-building and wellness-focused activities to promote a balanced lifestyle. * Additional Perks Based on Performance – Rewards and incentives for demonstrated excellence and contribution over time. How to Apply Interested candidates must submit their application through our online recruiting system, including an updated resume and a brief cover letter explaining their qualifications and interest in the position. All applications and required documents must be submitted directly through the recruiting system to be considered for this opportunity.