Senior Administrative Coordinator

Inova Loudoun Hospital is seeking a dedicated Senior Administrative Coordinator for Surgical Oncology and Medical Unit. This position is for Full\-time day shift, 40 hours per week (Monday\-Friday). The Administrative Coordinator Senior provides advanced administrative and operational support to hospital departments and leadership teams for Surgical Oncology (24\-bed unit) and Medical Unit (36\-bed unit). Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation. **Featured Benefits:** * **Committed to Team Member Health:** offering medical, dental and vision coverage, and a robust team member wellness program. * **Retirement** : Inova matches the first 5% of eligible contributions – starting on your first day. * **Tuition and Student Loan Assistance:** offering up to $5,250 per year in education assistance and up to $10,000 for student loans. * **Mental Health Support:** offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost. * **Work/Life Balance:** offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities. **Senior Administrative Coordinator Job Responsibilities** * Manages calendars, schedules meetings, and coordinates travel arrangements. * Prepares correspondence, reports, presentations, and meeting materials. * Maintains organized filing systems and ensures accurate recordkeeping. * Supports departmental operations, including supply ordering, invoice processing, and timekeeping. * Assists with onboarding and training of new staff or temporary personnel. * Coordinates logistics for events, trainings, and internal communications. * Serves as a point of contact for internal and external stakeholders. * Drafts and distributes communications on behalf of department leadership. * Facilitates smooth communication between departments and leadership. * Assists with data entry, tracking, and reporting for departmental projects. * Maintains spreadsheets, dashboards, and databases as needed. * Supports compliance with hospital policies and regulatory requirements. * Revises and drafts processes and procedures as needed to support efficient and effective department operations. * Tracks and monitors department budget. * Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed. May perform additional duties as assigned. * **Minimum Requirements** * Education: High School Diploma or equivalent * Experience: 5 years of relevant administrative, office, or healthcare experience