Communications Coordinator

About the Role Our client is a multi-brand property services and insurance restoration company operating across nine distinct brands. They are hiring a Communications Coordinator to serve as the connective tissue between leadership, office staff, and field crews — ensuring that the right message reaches the right people, in the right format, at the right time. This is not a social media or marketing role. It is an internal and operational communications role that demands strong writing instincts, sharp attention to format and tone, and the discipline to manage a communications calendar with consistency and care. What You Will Own SharePoint Intranet Management Serve as the primary owner of the company’s SharePoint intranet — maintaining structure, keeping content current, and ensuring employees can find what they need Build and update intranet pages with a focus on clarity, navigation, and visual organization Coordinate with department heads to ensure all posted content is accurate and up to date Company-Wide Email Communications Draft, format, and send company-wide announcements on behalf of leadership Manage recurring communications including policy updates, company news, and operational notices Ensure all written communications are polished, plain-language, and appropriate in tone for a diverse audience Field Team Notifications Communicate time-sensitive updates to field crews through platforms such as Connecteam or Beekeeper Translate office-side decisions and operational changes into clear, mobile-friendly messages that field staff can act on Maintain an awareness of what is happening across job sites and coordinate with project teams to keep communications accurate Visual Formatting and Creative Support Use Adobe Creative Cloud (InDesign, Illustrator, Photoshop) to format announcements, internal documents, and communications materials to a professional standard Apply AI tools such as Claude, ChatGPT, and Microsoft Copilot to accelerate drafting and improve consistency Ensure all visual and written communications reflect the company’s standards across all nine brands Communications Calendar Build and manage a communications calendar to plan recurring and one-time announcements in advance Coordinate timing and sequencing of communications to avoid overlap or confusion Proactively identify upcoming events, deadlines, or operational changes that require advance communication What This Role Requires Experience and Background 2+ years of experience in an internal communications, marketing, or content coordination role Demonstrated experience writing for a professional audience — announcements, policy communications, operational updates, or similar Experience managing a content calendar, intranet platform, or internal knowledge base is strongly preferred Familiarity with Adobe Creative Cloud — InDesign, Illustrator, and Photoshop specifically Hands-on experience with AI productivity tools (Claude, ChatGPT, Microsoft Copilot, or equivalent) Experience using SharePoint for intranet or document management purposes is a strong advantage Exposure to field communication platforms such as Connecteam or Beekeeper is a plus Communication and Writing Native or near-native English proficiency — written and spoken; this is a non-negotiable requirement A natural instinct for plain language: the ability to take complex or technical information and rewrite it so any employee can understand it at a glance Strong editorial eye: you catch grammar errors, inconsistencies, and formatting issues before anything goes out Tone-sensitive: you adapt your writing to the audience, whether that is executive leadership, office staff, or field crews working on a job site Organization and Reliability Able to manage a communications calendar and meet recurring deadlines without being chased Comfortable working across multiple brands and departments without losing track of priorities Discrete and professional when handling sensitive internal announcements Proactive in flagging when a message needs review, approval, or additional context before it is sent Tools You Will Use SharePoint — intranet ownership and content management Microsoft 365 — Outlook, Teams, Word, and Excel as daily tools Adobe Creative Cloud — InDesign, Illustrator, Photoshop for formatting and visual communications Connecteam or Beekeeper — field crew notifications and mobile-first communications AI productivity tools — Claude, ChatGPT, Microsoft Copilot for drafting and content support Standard project tracking and calendar tools as directed by the team Work Details Schedule: Monday through Friday, 8:30 AM – 5:30 PM Eastern Time ● Location: Fully remote ● Engagement: Full-time Equipment: Reliable high-speed internet and a professional remote-work setup are required Who Will Thrive Here This role is a strong fit for someone who takes pride in clear, consistent communication — someone who understands that a well-written company-wide message or a clean intranet page has a real impact on how a team operates. You are organized, self-directed, and proactive. You do not wait to be told what needs communicating; you spot it and handle it. You write well, you format carefully, and you understand that the people reading your messages are busy — so you make every word count. Requirements This is a full time job 100% Remote Rate: $7-$8/hr Originally posted on Himalayas