Program Management Specialist

Join a company where **excellence meets opportunity**! At **MIRACORP**, we don’t just provide services to the federal government, we set the gold standard in quality and reliability. What truly sets us apart? **Our people**. We believe our employees are the **cornerstone** of everything we achieve. That’s why we invest in **talent, innovation, and leadership**, fostering a workplace where your contributions make a real impact. **Position Summary** MIRACORP, Inc. is seeking a highly organized, customer focused Program Management Specialist to provide office operations, records management, front office, security access, and programmatic administrative support to the National Nuclear Security Administration (NNSA). **Essential Duties \& Responsibilities** * Monitor assigned and shared office equipment, including printers, copiers, and conference room systems, to ensure equipment remains operational. * Coordinate equipment maintenance, repairs, technical assistance, and replacements with the appropriate support offices. * Maintain adequate office supply inventories and coordinate replenishment and resolution of supply related issues. * Coordinate, distribute, organize, and maintain electronic and hardcopy records using meta tagging and other approved records management practices. * Establish and maintain office files, electronic databases, and structured data repositories in accordance with NNSA file storage standards and approved procedures. * Develop and maintain telephone lists, distribution lists, shared calendars, eDOCS user lists, and other administrative resources. * Create, edit, format, print, assemble, and distribute briefings, daily schedules, meeting minutes, reports, correspondence, meeting invitations, and supporting attachments. * Provide intermediate to expert level assistance with Microsoft Word, PowerPoint, Excel, Project, SharePoint, Teams, eDOCS, and related business applications. * Provide comprehensive administrative and front office support to DNS federal and contractor personnel. * Respond promptly and professionally to in person, telephone, email, and electronic requests. * Answer the DNS main telephone line, transfer calls, take accurate messages, and provide routine information when authorized. * Support DNS Front Office main door coverage between 7:00 a.m. and 5:00 p.m. Eastern Time, as scheduled. * Greet employees, visitors, vendors, and facilities personnel and ensure compliance with suite access and security procedures. * Escort visitors, facilities personnel, and uncleared individuals within the DNS office footprint and other designated National Capital Region locations. * Perform assigned daily suite opening and suite closing procedures in accordance with established security requirements. * Maintain accurate access rosters for controlled doors within DNS office spaces, including the main suite, classified conference room, and Vault Type Room. * Provide authorized access to secure rooms and immediately report access discrepancies or security concerns through the appropriate channels. * Review, proofread, edit, and format correspondence and other official documents. * Prepare briefing materials, presentation packages, binders, briefing books, reports, analytical tools, trackers, and summary documents. * Collect, organize, validate, and summarize program information for reports, meetings, briefings, and management review. * Track assignments, deadlines, action items, document reviews, and program deliverables through completion. * Protect sensitive information and maintain confidentiality in accordance with applicable records management and security requirements. * Perform other related program management and administrative support duties as assigned. **Minimum Education \& Experience Requirements** * US Citizen * Ability to obtain and maintain any required federal suitability determination or security clearance (e.g. L or Q clearances and TS/SCI access). * Applicants must meet one of the following education and experience combinations: + Bachelor's degree from an accredited college or university and at least two years of relevant program management, project coordination, or administrative support experience; or + Associate degree from an accredited college or university and at least four years of relevant program management, project coordination, or administrative support experience; or + High school diploma or equivalent and at least six years of relevant program management, project coordination, or administrative support experience. **Preferred Experience Requirements** * Experience supporting NNSA, the Department of Energy, another federal agency, or a federal government contractor. * Experience using eDOCS or a comparable electronic document and records management system. * Experience working in a controlled access or secure federal office environment. * Advanced proficiency with Microsoft Word, Excel, PowerPoint, Project, SharePoint, and Teams. * Experience preparing executive briefings, reports, correspondence packages, analytical tools, and briefing books.