Fiscal Analyst 2 - Reconciliation Desk

**Description** --------------- Would you thrive in an inclusive environment where accuracy, collaboration, and service excellence are a top priority? Do you take pride in your ability to accurately balance numbers, reconcile accounts, and solve problems? And, are you ready to elevate your accounting career by learning complex fiscal information that you'll use to assist Washington State public employees in planning and enjoying their retirement benefits? If this sounds like you, the role of **Fiscal Analyst 2\- Reconciliation Desk** at the Department of Retirement Systems could be best next step for you! **Duties** ---------- ***Interviews will be in person*** *at our Tumwater Office and will be scheduled for October 20, 21, and 22\.* *The hiring manager reserves the right to make a hiring decision at any time during the recruitment process.* **The Opportunity:** Working in the Cash Receipting Unit in Trust Accounting, you will play a vital part in maintaining the accuracy and integrity of our financial records. You’ll coordinate with the Office of the State Treasurer (OST), Accounting Services team members, and other internal partners to process and reconcile financial transactions related to member and employer retirement contributions, payments, and trust accounts. **Some of What You’ll Do:** * Performing daily reconciliations of cash received between DRS's financial reporting system, the Office of the State Treasurer (OST), and Washington State’s Agency Financial Reporting System (AFRS). * Completing monthly reconciliations, including cash, Accounts Receivable, Higher Education Retirement Plan (HERP), 401(H), and Member Benefit Reserve (MIS) reconciliations for 12 retirement trust funds. * Reviewing, analyzing, and correcting accounting data flowing into the Agency Financial Reporting System (AFRS) through research, analysis, and recurring reconciliations. * Preparing plan and system transfers between retirement systems and plans to keep balances accurately reflected in AFRS. * Preparing general fund transfers, as directed by the Budget Officer, for retirement funds that receive State general fund contributions to ensure such funds are being funded properly. * Preparing fiscal year\-end closing adjustments and accruals to ensure financial records reflect the correct period. * Compiling, scanning, and archiving daily cash receipt documentation to support audit and recordkeeping needs. * Participating in the design and implementation of new accounting systems, procedures, and controls as needed. ***Telework Details:*** *After successful completion of the review period and effectively demonstrating the ability to perform work independently,* ***you may be eligible to telework up to three (3\) days per week****, at the discretion of the Appointing Authority and with a telework agreement in place.* *The ability to work remotely is dependent on the nature of the tasks and projects assigned and the presence of a remote work environment that is safe and has an appropriate level of reliable connectivity. You must live in Washington state within a reasonable commuting distance to the DRS building in Tumwater, WA, and must be willing to adjust your telework schedule to attend mandatory meetings, trainings, etc., at the DRS facility.* **Qualifications** ------------------ **What we’re looking for (required qualifications):** *Experience for qualifications can be gained through various combinations of professional employment, education, and volunteer/personal experience.* * Demonstrated experience performing a variety of accounting and fiscal duties efficiently and in compliance with established policies and procedures. Experience may include, but is not limited to account reconciliations, tracking and recording payments, accounts receivable and/or payroll. ***This is typically gained through (2\) years of full\-time experience;*** *18 quarter hours or 12 semester hours of college\-level classes in accounting can substitute for experience up to one year of experience.* **Preference may be granted to candidates who have:** * Experience as a Fiscal Analyst 1; OR * Professional\-level accounting, budgeting, and/or auditing experience. *The above experience is typically gained through at least one (1\) year of full\-time professional experience.* * Demonstrated ability to compile, transmit, and reconcile financial data across multiple systems; * Experience effectively communicating complex or challenging information to a variety of individuals by telephone, email, video meetings, and/or online collaboration tools (such as Teams or Zoom); * Demonstrated ability to operate office equipment, including computers, printers, copiers, scanners, ten\-key calculators, and multi\-line telephone systems; * Demonstrated ability to use Microsoft Excel and Word (version 2016 or newer); and * Experience managing and responding to frequent changes in workload and priorities. **In addition,** **all** **qualified candidates should have demonstrated proficiency in the following competencies:** **ANALYSIS** \- Studies and reviews documents and information closely; readily identifies information that is not pertinent and understands when additional or verifying data is needed. Uses data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions, and make recommendations/decisions. **ATTENTION TO DETAIL** \- Plans and organizes time and resources efficiently. Follows processes and procedures in the completion of work. Carefully monitors the details and quality of work and double\-checks work product to ensure accuracy and consistency. **COMMUNICATION** \- Effectively conveys information in writing and through the spoken word, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience. Sees communication as a vital component of high performing teams. **COORDINATING AND ORGANIZING** \- Effectively organizes work and coordinates activities, services, and schedules to ensure smooth and efficient operation of work. Is an effective communications link and reliable source of information for others. Keeps interested parties informed of the status of events. **CUSTOMER FOCUS**\- Dedicated to meeting the expectations and requirements of customers. Delivers high\-quality services and products. Establishes and maintains effective customer relationships. Committed to continuous improvement and always acts with the customer in mind. **FISCAL ACCOUNTABILITY** \- Responsibly and accurately handles the public's money in processing financial transactions and committing fiscal resources. Consistently follows applicable fiscal guidelines, regulations, principles, and standards and produces work within limits and standards of accuracy. **INDEPENDENCE/SELF\-MANAGEMENT** Is a self\-starter; demonstrates initiative and motivation in completing his or her assigned workload. Delivers on commitments made to others. Maintains focus and effectiveness; is a visible role model for others. **LEARNING AND GROWTH** \- Demonstrates a growth mindset by actively seeking opportunities to learn, improve, and expand capabilities. Displays curiosity about new ideas and perspectives and an openness to innovation, change, and feedback. Takes responsibility for personal learning by identifying and communicating needs and challenges, and applying new knowledge to navigate systems, tools, and processes. Reflects on experiences to identify strengths and areas for improvement, using learning to make government programs and processes more efficient and effective in serving the people of Washington. **MEETING THE NEEDS OF OTHERS** \- Demonstrates empathy, flexibility, and responsiveness when interacting with customers, colleagues, and community members. Understands that others have varied needs and perspectives and adapts communication and actions accordingly. Builds relationships and collaborates to increase access, opportunity, and positive outcomes for all. Balances and considers all parties’ needs when developing solutions, ensuring equity, respect, and service excellence in every interaction. **Supplemental Information** ---------------------------- **Be sure to read this entire section – We promise, it’ll be helpful!** **Be sure to complete all sections of the on\-line application** and answer all supplemental questions.The work history section of the on\-line application should be completed fully. **Application fields that say "see resume/attachment" will not be considered.** **To be considered for this position, please attach the following to your online application:** * A **cover letter** describing why you are interested in this role and how your knowledge, skills and abilities align with the job duties and qualifications of this position. * A **chronological resume** outlining your experience to\-date. Please keep in mind that professional or verifiable volunteer experience may be relevant. **References, Personnel File Review, and Background Checks** * DRS requires at least two professional references including a professional reference from your current or most recent supervisor. * If you are a current or recent state employee, we will also review your personnel file as part of our selection process; * Job offers will be contingent upon completion of a background check that includes a criminal record review. **Work Authorization** * Candidates who are offered a job with DRS must possess work authorization that does not require sponsorship by the employer for a visa now or in the future; * DRS complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I\-9\. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. * DRS does not use E\-Verify; therefore, we are not eligible to extend STEM\-Optional Practice Training (OPT). For information, please visit www.uscis.gov. * Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law. **Certified Candidate Pool** This recruitment may be used to fill similar future vacancies for up to sixty (60\) days. * **Why Work for DRS?** At DRS, we are one team. We administer eight public retirement systems, 15 retirement plans, and the Deferred Compensation Program, and we serve over 930,000 current and former public employees in Washington. Our customers include fire fighters, teachers and school employees, state and local government employees, and public safety and law enforcement officers. Regardless of what our specific duties may be, we are all dedicated to one purpose: ensuring our members have the information, tools, expertise and services that ensure they receive the retirement benefits earned while in public service. We foster a diverse and inclusive environment where team members are fully engaged and supported in meeting (and exceeding) our customers’ expectations. All DRS leaders are focused on providing the coaching, mentoring, resources and support that team members need to be successful. **DRS offers a generous benefits package that includes** **membership in the Public Employees Retirement System, health****, dental and vision coverage and participation in the Deferred Compensation Program. Also, as a public service employee you may also be eligible for s****tudent loan forgiveness****.***(See the Benefits tab at the top of this post for more information).* **Other perks include:** * Flexible work schedules * Infants at Work Program * Tuition reimbursement * Opportunities for professional growth * Access to LinkedIn Learning * Commitment to team member safety and wellness * Community involvement and charitable giving opportunities * Commute Trip Reduction Program Free Parking \& and EV Chargers available * *Veteran's Preference: Applicants wishing to claim Veteran's Preference should attach a copy of their DD214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or redact any personally identifiable information such as social security numbers and year of birth. For additional information on Veteran's Preference and guidance on how to determine if you are eligible,* click here. *The Washington State Department of Retirement Systems is an equal opportunity employer supporting diversity, equity and inclusion. DRS does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability.* ***If you need assistance with the online application or have questions regarding the recruitment, please contact Human Resource office at*** **drs.recruitment@drs.wa.gov***.* *Persons of disability needing assistance in the application process, or those needing this announcement in an alternate format, may call the Human Resources Office at (360\) 664\-7309 or TTY Relay Service at 711\.* **Come join the DRS team!** **More than Just a Paycheck!** Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. **Read about our benefits:** *The following information describes typical benefits available for full\-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full\-time work (e.g. part\-time); view the job posting for benefits details for job types other than full\-time.* **Note:** *If the position offers benefits which differ from the following, the job posting should include the specific benefits.* **Insurance Benefits** Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax\-deferred dollars toward their health care expenses. Employees are also covered by basic life and long\-term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs. Dependent care assistance allows the employee to save pre\-tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well\-being of employees. **Retirement and Deferred Compensation** State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre\-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. **Social Security** All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. **Public Service Loan Forgiveness** If you are employed by a government or not\-for\-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program. **Holidays** Full\-time and part\-time employees are entitled to paid holidays and one paid personal holiday per calendar year. **Note:** Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information*.* Full\-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part\-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro\-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full\-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave. **Sick Leave** Full\-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full\-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part\-time employees will be proportionate to the number of hours in pay status, in the month to that required for full\-time employment. Pay status includes hours worked, time on paid leave and paid holiday. **Vacation (Annual Leave)** Full\-time employees accrue vacation leave at the rates specified in WAC 357\-31\-165(1\) or the applicable collective bargaining agreement (CBA). Full\-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Part\-time employees accrue vacation leave hours in accordance with WAC 357\-31\-165(1\) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full\-time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in WAC 357\-58\-175, an employer may authorize a lump\-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357\-31\-165\. **Note:** Most agencies follow the civil service rules covering leave and holidays for **exempt** employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave. **Military Leave** Washington State supports members of the armed forces with 21 days paid military leave per year. **Bereavement Leave** Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5\) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave. **Additional Leave** Leave Sharing Parental Leave Family and Medical Leave Act (FMLA) Leave Without Pay Please visit the State HR Website for more detailed information regarding benefits. Updated 01\-07\-2026