Exhibit Coordinator

**The American Society of Cataract and Refractive Surgery (ASCRS) empowers anterior segment surgeons to improve the vision, outcomes, and quality of life of their patients through innovative approaches to Education, Advocacy, and Philanthropy.** **Exhibit Coordinator Position Overview** The Exhibit Coordinator plays a key role in planning and delivering a successful exhibit experience for the Association’s Annual Meeting and other events. This position coordinates exhibit operations, supports the exhibitor sales and administrative process, and serves as a primary resource for exhibitors throughout the entire event lifecycle. The ideal candidate is highly organized, customer\-focused, collaborative, and comfortable managing multiple details, deadlines, vendors, and relationships in a fast\-paced environment. Some travel required. **Key Accountabilities** **1\. Exhibit Hall \& Meeting Operations** Coordinate the planning, design, and execution of exhibit halls, tabletops, and exhibit\-related activities for the Annual Meeting and other meetings. Work closely with all stakeholders show management areas, audiovisual, food and beverage, waste management, and related logistics are planned and executed safely, efficiently, and within budget. **2\. Exhibit Sales \& Administration** Support and manage the exhibit sales and administrative process for the Annual Meeting and smaller meetings, including exhibitor applications, booth assignments, priority points, payments, sponsorship coordination, and exhibitor database and portal management. Partner with the Sales, Marketing, Programming, and Meetings teams to develop exhibitor materials, maintain exhibit\-related website content, and support strategies that maximize exhibitor participation and revenue. **3\. Exhibitor Relations \& Experience** Serve as the primary point of contact and resource for exhibitors throughout the entire exhibit lifecycle, from initial application through on\-site execution. Develop and maintain clear exhibitor communications, guidelines, rules, and promotional policies. Work closely with housing and registration companies to ensure exhibitors receive timely information and processes are seamless. The salary range for this position is $55,000–$63,000, based on experience and qualifications. This is a primarily remote position based in the Fort Worth area, with occasional in\-person responsibilities as needed. **Skills Desired** * **Customer Focus:** Anticipates and responds to exhibitor and stakeholder needs while balancing customer expectations with operational requirements. * **Project Management:** Coordinates resources, tasks, systems, people, deadlines, and dependencies to achieve successful outcomes. * **Planning \& Organizing:** Creates structure, maintains accurate details and documentation, anticipates needs, and keeps work moving in an orderly manner. * **Interpersonal Skills:** Builds rapport, communicates clearly, listens effectively, and relates well to a wide range of people. * **Time \& Priority Management:** Determines what matters most, manages competing deadlines, and follows through reliably on commitments. * **Teamwork:** Collaborates with internal teams, vendors, meeting partners, and other stakeholders to achieve shared objectives. * **Goal Orientation:** Maintains focus on desired outcomes, follows through despite obstacles, and uses milestones and deadlines to keep work on track. **Motivators** * **Resourceful:** Driven by practical results and by maximizing the efficient use of time, talent, energy, and resources. * **Collaborative:** Driven by contributing in a supporting role, sharing responsibility, and strengthening team outcomes rather than seeking individual recognition. **Work Style** * **Interaction:** Requires frequent communication and engagement with others to maintain clarity, connection, and momentum. * **Organized Workplace:** Requires establishing and maintaining order, structure, tracking, and visibility across daily activities. * **Customer\-Oriented:** Requires identifying and fulfilling customer expectations through responsiveness, follow\-through, and service. * **People\-Oriented:** Requires building rapport and maintaining positive working relationships with a wide range of individuals. Job Type: Full\-time Pay: $55,000\.00 \- $63,000\.00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off Application Question(s): * What is your experience (if any) event coordination, exhibits or meeting support? * Do you have specific experiments coordinating exhibit halls? Work Location: Remote