Project Coordinator

**Company Overview** OptioRx is a dynamic premier national compounding pharmacy providing best in class patient care. We serve 50 states and are committed to fostering a team environment rooted in trust, innovation, efficiency, accountability, integrity, and energy. **Summary:** The Project Coordinator supports the planning and delivery of facility, operational, and enterprise projects by coordinating schedules, meetings, documentation, action items, risks, and stakeholder communications. Working closely with project managers, project owners, internal teams, and external partners, this role helps maintain accurate project records, monitor progress, and ensure assigned activities are completed on time. The Project Coordinator is expected to be highly organized, detail\-oriented, responsive, and proactive in escalating issues that may affect scope, schedule, budget, quality, compliance, or operational readiness. · Support project managers and project owners in developing, maintaining, and updating project plans, schedules, milestones, deliverables, dependencies, and stakeholder assignments. · Coordinate project meetings by preparing agendas and materials, documenting decisions and meeting minutes, and distributing action items with assigned owners and due dates. · Monitor project activities, deadlines, risks, issues, changes, approvals, and follow\-up items, and promptly escalate delays, barriers, or concerns that may affect project execution. · Maintain accurate, current, and well\-organized project documentation, including plans, status reports, correspondence, decisions, approvals, supporting records, and shared project resources. · Collect status updates from project team members and prepare routine dashboards, reports, and summaries that provide project managers and stakeholders with clear visibility into progress and next steps. · Support project budget and expense tracking by collecting invoices, purchase information, forecasts, and variance details in partnership with project managers and Finance. · Coordinate communications, logistics, resources, onboarding activities, readiness checklists, training schedules, and implementation or launch support with internal departments, vendors, contractors, and external partners. · Follow established EPMO standards, templates, governance processes, and document\-control requirements to support consistent project execution and reporting. · Identify opportunities to improve project visibility, accountability, documentation quality, stakeholder communication, and team coordination. · Support project closeout activities by confirming completion of assigned deliverables, organizing final documentation, capturing lessons learned, and assisting with transition or handoff activities as appropriate. · Assist with periodic portfolio, executive, shareholder, or Board reporting by gathering, organizing, and validating project information. · Support project reviews, site visits, implementation activities, post\-project closeout tasks, and other project events as needed. · Maintain shared project workspaces, templates, trackers, contact lists, and resource libraries to support consistent team access to project materials. · Perform additional project coordination, reporting, documentation, and administrative duties as assigned. **Qualifications:** · Associate or bachelor’s degree in Business, Project Management, Healthcare Administration, Operations, or a related field preferred; equivalent relevant experience may be considered. · 1 \- 3 years of experience in project coordination, project administration, operations, or a related support role preferred. · Demonstrated ability to coordinate meetings, maintain schedules and trackers, prepare clear documentation, and follow through on multiple priorities. · Strong written and verbal communication skills, with the ability to work professionally across departments and organizational levels. · Strong organizational skills, attention to detail, time management, and sound judgment when handling confidential or sensitive information. · Proficiency with Microsoft Office applications required; experience with Teams, SharePoint, Smartsheet, MS Project, Jira, Asana, or similar tools preferred. · Experience in healthcare, pharmacy, construction, information technology, or another regulated environment preferred. · CAPM, Certified Associate in Scrum Fundamentals, Lean Six Sigma Yellow Belt, or similar entry\-level credential preferred but not required. · Ability to work independently in a remote environment while maintaining responsiveness, confidentiality, and consistent follow\-through on assigned deadlines. · **Organization and attention to detail**: Maintain accurate schedules, records, action items, and project information. · **Communication and collaboration**: Share information clearly and work effectively with project managers, project owners, team members, leaders, and vendors. · **Accountability and follow\-through**: Monitor commitments, confirm completion, and escalate delays or barriers promptly. · **Planning and prioritization**: Coordinate multiple tasks, deadlines, meetings, and workstreams in a changing environment. · **Documentation and reporting**: Produce accurate meeting notes, trackers, status reports, dashboards, and project records. · **Problem recognition**: Identify gaps, inconsistencies, risks, and issues and bring them to the appropriate owner for resolution. · **Customer and stakeholder service**: Respond professionally, manage expectations, and support productive working relationships. · **Technology proficiency**: Use project management, collaboration, spreadsheet, presentation, and document\-management tools effectively. · **Adaptability and professionalism**: Remain dependable, discreet, and composed while managing shifting priorities. · This position is primarily performed in a remote office environment, with occasional travel or onsite support required based on business or project needs. · The role requires regular use of a computer, phone, virtual meeting platforms, collaboration tools, and standard office equipment. · The employee is regularly required to communicate, exchange information, review documents, enter and retrieve data, and remain stationary for extended periods while using a computer or participating in meetings. · The employee may occasionally move equipment, files, or materials weighing up to 10–15 pounds. · The role requires the ability to manage multiple priorities, deadlines, and project\-related requests in a fast\-paced, highly regulated environment. · Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Join us as a Project Coordinator if you’re energized by managing projects that make a difference! Bring your organizational prowess, technical skills, and enthusiasm to help us achieve operational excellence while supporting our mission of delivering outstanding patient care. Pay: $26\.50 \- $34\.00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Flexible spending account * Health insurance * Life insurance * Paid time off * Vision insurance Work Location: Remote