Bilingual Legal Assistant

**Reports To:** Executive Director of IELLA **FLSA Status:** Hourly, Non-Exempt **Employment Status:** Part-Time **Scheduled Hours:** Up to 20 hours per week, based on operational needs **Work Location:** In person, Riverside office **Salary Range:** $20.00 – 25.00 per hour Inland Empire Latino Lawyers Association is a managed entity of Inland Southern California United Way (ISCUW) and Inland Southern California 211+ (ISC211+). **POSITION SUMMARY** The Bilingual Legal Assistant supports administrative services, document preparation, and filings. The role communicates professionally with clients, courts, agencies, and other partners while maintaining confidentiality, accuracy, and timely follow-through. The position requires fluency in professional English and Spanish, strong communication and organizational skills, attention to detail, and the ability to manage multiple matters and deadlines. The Legal Assistant works under the supervision of the Executive Director and may not provide legal advice, make legal determinations, or represent clients unless authorized and legally permitted. **ESSENTIAL FUNCTIONS** **1. Client Communication and Support** * Promptly respond to and route calls, messages, and routine inquiries in English and Spanish. * Coordinate appointments, document requests, and authorized case updates. * Communicate professionally with clients, courts, agencies, and other contacts. **2. Document Preparation** * Prepare and proofread. * Track deadlines, confirmations, rejections, service requirements, and missing information; escalate issues promptly. **3. Case, Calendar, and Records Management** * Maintain accurate electronic and physical case files. * Enter, retrieve, index, and retain case information under established standards. * Support clinical operations with calendaring, administrative, or other optional tasks * Track outstanding documents and follow up as directed. **4. Coordinate Legal Clinics logistics and facility reservations at Clinics** **5. Administrative and Legal Team Support** * Schedule meetings, appointments, hearings, conferences, and related events. * Draft routine correspondence and administrative communications for review. * Assist with service, mailing, scanning, copying, records requests, time entry, and invoicing. * Support attorneys and paralegals while managing competing priorities and deadlines. **Compliance and Professional Standards** * Protect confidential and privileged information, work product, case strategy, and records. * Follow policies, legal and ethical requirements, retention standards, and supervisory instructions. * Immediately report conflicts, missed deadlines, filing issues, complaints, and other significant concerns. * Perform all duties accurately, ethically, professionally, and respectfully. **Minimum Qualifications** * High school diploma or equivalent required; relevant degree or certificate preferred. * Two years of legal administrative or closely related experience preferred. * Professional English and Spanish proficiency; bilingual writing preferred. * Knowledge of legal terminology, court procedures, filings, document preparation, and correspondence. * Proficiency with Microsoft Office, email, scanning, PDFs, document systems, and legal case-management software. * Strong organization, proofreading, prioritization, time management, and attention to detail. * Sound judgment and discretion with confidential information. * Ability to work independently and seek appropriate guidance. * Ability to prioritize competing demands and meet deadlines. **Preferred Qualifications** * Legal assisting, paralegal studies, or related certificate. * Experience with e-filing and legal case-management systems. * Experience in a relevant legal practice area. * Familiarity with California courts and filing procedures. **Key Performance Expectations** * Accuracy and quality of legal documents and filings. * Timely completion of assignments and effective deadline management. * Responsiveness to clients, attorneys, paralegals, and professional contacts. * Organization and integrity of case files and records. * Protection of confidential and privileged information. * Reliable attendance, professional conduct, and consistent follow-through. * Effective bilingual communication in English and Spanish. * Overall effectiveness in supporting attorneys and paralegals. **Physical Requirements and Work Environment** This office-based role requires extended computer and telephone use, reading, writing, document review, and routine file handling. Reasonable accommodation will be considered as required by law. **GRANT FUNDED POSITION** This position is grant funded and carries the possibility that it may not be renewed if further funding is not obtained. The availability of grant funds does not guarantee continued employment. **32-HOUR WORKWEEK** Effective July 6th, 2025, we revised the standard workweek for all full-time employees to 32 hours in a 6-month trial period. Continuation is contingent on the trial's success. This position's schedule and, if It’s hourly, the pay rate, may revert to a 40-hour workweek on a company-wide or department basis. **HIRING POLICIES** **Inclusion:** Justice-involved People, people of color, people who identify as LGBTQIA2S+, and People with disabilities are highly encouraged to apply for vacant positions at all levels. **Equal Employment Opportunity:** Employment opportunities at ISC211+ are based upon one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, color, sex, national origin, age, military status, veteran status, disability, genetic information, ancestry, medical condition, reproductive health decision-making, marital status, victim of violence status, gender identity, gender expression, sexual orientation, or any other characteristic protected by applicable law. **Fair Chance Act:** ISC211+ I will consider qualified applicants with a justice-impacted history under the California Fair Chance Act. You do not need to disclose your criminal history or undergo a background check until a conditional job offer is made. If a conviction directly related to the job is found, you will have the opportunity to explain, provide mitigating evidence, or challenge the report's accuracy. **Pre-Employment Screening:** All offers of employment are contingent upon satisfactory background screening and drug test results. As the recipient of federal funds, this company participates in E-Verify Pay: $20.00 - $25.00 per hour Expected hours: 20.0 per week Work Location: In person