Administrative Assistant

About Smart\-Links Cabling Solutions Smart\-Links Cabling Solutions provides structured cabling, low\-voltage, network infrastructure, fiber, and technology installation services for commercial clients. We are looking for a highly organized and dependable Operations \& Project Administrative Assistant to support our day\-to\-day operations and help coordinate multiple projects across different locations. This is an excellent opportunity for someone who is organized, proactive, comfortable communicating with technicians and clients, and able to keep multiple projects moving at the same time. Responsibilities The Operations \& Project Administrative Assistant will: * Monitor and organize company and project emails * Assist with scheduling and dispatching technicians for projects and service calls * Communicate with technicians, subcontractors, vendors, clients, and project contacts * Track active projects, deadlines, site visits, and completion status * Prepare and organize work orders and project documentation * Confirm technicians have project scope, site information, and required materials * Follow up with technicians for completion photos, documentation, and closeout information * Organize project photos, reports, and closeout packages * Track purchase orders, invoices, and outstanding payments * Assist with technician onboarding and required compliance documentation * Coordinate material shipments and deliveries when needed * Maintain organized digital project folders and records * Update project trackers and internal spreadsheets * Assist management with administrative and operational tasks * Follow up on open items to ensure projects are completed on time Qualifications * Strong organizational and time\-management skills * Excellent written and verbal communication * Ability to manage several projects and priorities simultaneously * Comfortable making calls and following up with technicians, clients, and vendors * Proficient with Microsoft Office, Excel, Outlook, Teams, and cloud\-based file systems * Comfortable learning project\-management and vendor portals * Detail\-oriented and able to work independently * Reliable and responsive during scheduled working hours Experience with structured cabling, low voltage, telecommunications, construction, field\-service coordination, project coordination, WorkMarket, QuickBooks, or similar industries/platforms is strongly preferred but not required. Ideal Candidate We are looking for someone who does not need to be reminded constantly about outstanding tasks. The ideal candidate sees what needs to be done, follows through, communicates clearly, and helps keep projects organized from assignment through completion. This person should be comfortable working in a fast\-paced environment where schedules and project requirements can change quickly. Growth Opportunity This position will begin part\-time but has the potential to grow into a full\-time Project Coordinator, Operations Coordinator, or Assistant Project Manager position as the company continues to secure additional contracts. Pay: $10\.00 \- $18\.00 per hour Work Location: Remote