Trade Back-Office Officer

African Trade Distribution Zimbabwe An exciting and challenging career opportunity has arisen within ATDC Zimbabwe for the position of Trade back-office officer under the Back Office department. If you are willing to join a team of energized and passionate experts who are driven to take trade into Africa to the next level, this is a career opening for you. About the role: This role is responsible for supporting the trade back-office function, ensuring accurate and timely processing, confirmation, settlement, and reconciliation of all commodity trades. The role ensures the integrity of trade data, compliance with internal policies and regulatory requirements, and effective support to the trading and operations teams. The Trade Back Office Officer ensures that all trade transactions are properly recorded, settled, and reconciled, providing accurate financial and operational data to support decision-making and reporting across ATDC Zimbabwe's integrated trade platform. What we expect from you - Trade Capture and Confirmation: Ensure accurate and timely capture of all trade transactions into the trading and ERP systems. Confirm trade details with counterparties, including contract terms, pricing, volumes, quality specifications, and delivery schedules. - Trade Settlement: Coordinate with the Finance Department and counterparties to ensure timely settlement of all trade obligations. Manage payment schedules and track receipts from buyers in accordance with contract terms. - Reconciliation: Perform regular reconciliations of trade transactions, including volumes, pricing, payments, and deliveries. Reconcile trade data with supplier and buyer records to ensure accuracy and completeness. - Documentation and Record Keeping: Manage the documentation for all trade transactions, including contracts, invoices, shipping documents, customs documentation, and payment records. Ensure that all trade documents comply with regulatory requirements and internal policies. - Compliance and Control: Ensure compliance with internal policies, regulatory requirements, and industry standards in all back-office processes. Implement and maintain internal controls over trade processing, settlement, and reconciliation. - Invoicing and Credit Management: Coordinate the invoicing process for all trade transactions, ensuring accuracy and timeliness. Manage credit notes, debit notes, and adjustments in accordance with contract terms. - Performance Monitoring and Reporting: Track and report on key performance indicators (KPIs) for back-office activities, including settlement timeliness, reconciliation accuracy, discrepancy resolution, and processing efficiency. Prepare periodic reports on trade settlements, outstanding obligations, and reconciliation status. - Process Improvement and Digital Transformation: Identify and implement process improvements to enhance efficiency, accuracy, and timeliness of back-office operations. Support the digital transformation of back-office processes, including the implementation of ERP systems, automation tools, and trading platforms. Qualifications and Experience - Undergraduate degree in Accounting, Finance, Business Administration, Economics, or a related field. A professional qualification or diploma in accounting or finance is an added advantage. - Professional certification in accounting (e.g., ACCA, CIMA, CIS) is preferred. Certification in trade operations, trade finance, or financial management is an added advantage. - Professional certification in risk management or compliance is an added advantage. - Minimum of 2-4 years of experience in trade back-office operations, trade finance, financial operations, or related fields. - Experience in commodity trading or agricultural sectors is highly desirable. - Experience in reconciliation, financial reporting, and settlement processes is preferred. Skills and Competencies - Understanding of trade processing, settlement, and reconciliation processes. - Proficiency in using ERP systems, trading platforms, and financial transaction systems. - Knowledge of trade documentation requirements (contracts, invoices, shipping documents, customs documentation). - Familiarity with regulatory requirements and compliance standards in trade operations. - Strong numerical and analytical skills. - Understanding of trade finance instruments and their operational implications. How to Apply Interested candidates who meet the requirements should submit updated CVs to careers@cbz.co.zw No later than 5 November 2026